Administration Executive

Administration Executive

Posted by Global B2B glass packaging & container firms

Sanand,Ahmedabad

Posted: imported by Jeevika

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The ideal candidate should possess strong coordination, people management, and problem-solving skills to ensure smooth functioning of daily administrative activities, staff support, and facility maintenance. This role requires hands-on management, attention to detail, and the ability to work efficiently in a fast-paced manufacturing environment. Role & responsibilities 1. Transportation Management :Coordinate daily staff transportation services, including route planning and vehicle scheduling.Monitor vehicle availability, fuel consumption, service records, and maintenance schedules.Ensure timely pickup and drop-off for employees; manage driver discipline and transport-related escalations.Maintain transport MIS and documentation.2. Canteen Management :Oversee company canteen operations ensuring hygiene, service quality, and timely meal delivery.Coordinate with food vendors for menu planning, pricing, and service improvements.Conduct regular hygiene and quality audits.Address employee feedback and resolve canteen-related concerns promptly.3. Housekeeping Management :Supervise housekeeping staff to ensure cleanliness of office, factory premises, and common areas.Develop daily/weekly cleaning schedules and monitor task completion.Ensure adequate availability of cleaning materials and consumables.Coordinate facility-related repairs and maintenance activities.4. Pest Control Management : Schedule and monitor periodic pest control treatments across all office and plant areas.Maintain service records and ensure compliance with hygiene and safety standards.Respond to pest-related complaints and coordinate with external pest control vendors for immediate resolution.5. Vendor Coordination & Management:Manage external vendors related to transportation, canteen, housekeeping, pest control, stationery, and other admin services.Review vendor performance, negotiate rates, and ensure service-level compliance.Process vendor invoices and maintain contracts, agreements, and renewal schedules.Prepare MIS reports, administrative updates, and documentation required by management.6. Administrative Support :Manage office supplies and inventory; ensure timely procurement of admin-related items.Handle gate-pass approvals, courier services, ID cards, access cards, and visitor management.Support internal departments with administrative requirements and day-to-day operationsKey Skills Required:Strong coordination and vendor management skills.Effective communication and interpersonal abilities.Time management and multitasking capability.Problem-solving and quick decision-making skills.Team handling and leadership skills.Knowledge of facility management and basic compliance procedures.Qualifications & Experience:Graduate in any discipline; certification in Administration/Facility Management is a plus.3 - 5 years of experience in administration or facility management, preferably in a manufacturing/industrial setup.Experience in vendor coordination, staff supervision, and facility operations.Role: Administration - Other,Industry Type: Auto Components (Tyre),Department: Administration & Facilities,Employment Type: Full Time, PermanentRole Category: AdministrationEducationUG: Any GraduateKey SkillsSkills highlighted with ‘‘ are preferred keyskillsAdministration ManagementAdministrative OperationsCanteen ManagementTravel ArrangementsSecurity ManagementHousekeeping ManagementTransport ManagementFacility ManagementAbout company Maxxis started small Maxxis International started in 1967 in Taiwan as a manufacturer of bicycle tires Maxxis has steadily grown into what it is today the largest manufacturer of bicycle tires in the world In the following decades, Maxxis opened up new markets by offering tires for motorcycles, passenger cars, 4 WDs, light commercial vehicles, trucks, buses, ATVs, lawnmowers, race karts, industrial vehicles and trailers.Today, as the worlds 9th largest and most trusted tyre brand, Maxxis delivers cutting edge tyre products, across categories to over 180 countries.Maxxis entered the Indian market with its world class facility in Gujarat (with an investment of over 400 million (Rs. 2640 crore), is spread across a massive 106 acres The facility is currently dedicated to manufacturing of Two-Wheeler tires and tubes and will have a capacity to produce around 20000 tires and 40000 tubes per day.Company InfoWebsite Company InfoAddress:Plot No. SM-12 SM-51/2,,,Sanand-II Industrial Est ate,Sanand, AHMEDABAD, Gujarat, IndiaBeware of imposters! 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