Job description
Job Summary : We are seeking a highly organized and reliable Office Assistant to support the smooth functioning of day-to-day office operations. This role involves a variety of tasks, including transporting materials between sites, managing vendor relations, performing clerical duties, and running essential office errands. The ideal candidate should be proactive, detail-oriented, and able to handle a variety of tasks efficiently and professionally. Key Responsibilities : Transporting Materials Between Sites : Safely transport materials, supplies, documents, or equipment between various company locations as needed. Ensure the timely delivery and receipt of items while maintaining accurate records of transportation, including documentation such as receipts, delivery confirmations, or logbooks. Managing Vendor Interactions : Collecting Invoices : Collect and organize invoices from vendors, ensuring all records are up to date for payment processing. Visiting Banks for Cheque Deposits : Visit banks as needed to deposit company cheques and handle any other bank-related errands or transactions. Serve as a point of contact between the company and vendors, ensuring positive, professional relationships and addressing any issues that arise. Performing Clerical Duties : Handle day-to-day clerical tasks such as filing, data entry, and organizing office documents and supplies. Prepare and proofread correspondence, reports, and memos. Assist with maintaining accurate inventory and records of office supplies, ensuring adequate stock levels. Support the administrative team with general office functions, including scheduling meetings, handling phone calls, and managing office communication systems. Running Office Errands : Mailing Documents and Parcels : Manage the mailing of important documents, packages, and parcels to clients, vendors, and other business contacts in a timely manner. Collecting Samples and Catalogues from Vendors : Visit vendors to collect product samples, catalogues, promotional materials, and other supplies needed for office or operational purposes. Ensure all documents and items are handled with care and are delivered or collected on time. Qualifications : High school diploma or equivalent (required). Previous experience in an office assistant, administrative, or clerical role preferred. Strong organizational skills with the ability to handle multiple tasks and prioritize effectively. Excellent communication skills (both verbal and written). A valid driver’s license. Skills and Competencies : Strong attention to detail and ability to maintain accurate records. Ability to work independently and manage time effectively. Good interpersonal skills with the ability to communicate professionally with vendors and staff. Proactive and flexible, able to adapt to changing office needs and demands. Capable of managing physical tasks such as carrying and transporting materials and parcels. Working Conditions : Travel will be required for transporting materials between company locations or visiting vendors and banks. The role may involve occasional lifting or carrying of documents, parcels, or materials. Flexible working hours may be required based on the nature of the errands and vendor visits. Male candidates are preferred.
Role details
Department: Admin / Back Office / Computer Operator Industry: Admin / Back Office / Computer Operator Role category: Admin Education: 10th or Below 10th
Beware of job fraudJeevika India never asks candidates to pay for a job or interview. Read safety details
Warning signs
- Requests for registration, interview, security, training or refundable fees.
- Requests for OTPs, passwords, card details or bank-account credentials.
- Instant selection or an offer letter without a proper interview.
- Unrealistic salary promises or pressure to act immediately.
- Messages from unofficial domains, personal emails or unknown numbers.
- Requests to communicate or pay outside the employer’s verified process.
- Requests to install unknown applications, screen-sharing tools or remote-access software.
- Recruiters using look-alike domains, misspelled company names or unverifiable profiles.
- Requests to purchase equipment, courses or documents from a specified person.
Protect yourself
- Independently verify the employer, recruiter and job information.
- Check the company’s official website, address and contact details before responding.
- Confirm important communication through an official company email domain.
- Request a written job description and carefully review every offer condition.
- Never transfer money to obtain an interview, job or offer letter.
- Do not share OTPs, passwords or confidential banking information.
- Never install remote-access software or share your screen with an unknown recruiter.
- Do not hand over original identity, education or employment documents.
- Share identity documents only after verification and add the intended purpose where appropriate.
- Keep copies of suspicious emails, messages, numbers and payment requests.
Disclaimer: Company names, trademarks and logos belong to their respective owners and are displayed for identification and informational purposes. Jeevika India takes reasonable steps to present useful job information, but candidates must independently verify every employer, recruiter and opportunity before applying. Jeevika India does not guarantee interviews, selection, employment, salary, job offers or the accuracy of information supplied by third parties, and is not responsible for payments, losses or communications made outside Jeevika India.