Executive Assistant To Director

Executive Assistant To Director

Posted by Large Healthcare MNC

Kolkata

Posted: imported by Jeevika

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Kolkata( Sector 5 Salt Lake, Central Avenue )Posted: 1 week agoOpenings: 1Applicants: 100+Executive Assistant To DirectorMakknowledge4.96 ReviewsJob descriptionRole & responsibilities Executive SupportManage the Director's calendar, appointments, and daily schedule.Coordinate meetings, conferences, and business events.Screen calls, emails, and correspondence, prioritizing urgent matters.Prepare agendas, presentations, reports, and meeting minutes.Draft professional emails, letters, and other business communications.Coordination & CommunicationAct as the primary point of contact between the Director and internal/external stakeholders.Coordinate with department heads to track action items and project updates.Follow up on pending tasks and ensure timely execution.Travel & Event ManagementArrange domestic and international travel, accommodation, visas, and itineraries.Coordinate business meetings, client visits, and corporate events.Documentation & ReportingMaintain confidential records, files, and important business documents.Prepare MIS reports, dashboards, and executive summaries.Organize contracts, agreements, and official correspondence.Office AdministrationEnsure smooth functioning of the Director's office.Maintain office supplies and manage administrative requirements.Coordinate with vendors and service providers as required.Confidentiality & ComplianceHandle sensitive business information with the highest level of confidentiality.Ensure compliance with company policies and maintain professional ethics.Preferred candidate profileQualificationsBachelor's degree in Business Administration, Commerce, Management, or a related field.MBA or Executive Assistant certification is an added advantage.Experience5-10 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.Experience working with Directors, CEOs, or Managing Directors is preferred.Required SkillsExcellent verbal and written communication skills.Strong organizational and time management abilities.Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).Experience with ERP and digital collaboration tools is an advantage.Ability to multitask and work under pressure.Strong interpersonal and stakeholder management skills.High level of professionalism, integrity, and confidentiality.Role: Administration - Other,Industry Type: Building Material,Department: Administration & Facilities,Employment Type: Full Time, PermanentRole Category: AdministrationEducationUG: Any GraduateKey SkillsSkills highlighted with ‘‘ are preferred keyskillsCorrespondenceMeeting PlanningFixing AppointmentsCalendar ManagementAbout companyWe are hiring for our 2 Clients:Construction Chemicals Industry - Sector 5 Salt LakeHighway Construction Industry - Central AvenueCompany InfoLink:Makknowledge websiteAddress:plot no 148, 19/5 Sahapur Colony New Alipore, KOLKATA, Kolkata, West Bengal 700053 , KOLKATA, West Bengal, IndiaBeware of imposters! 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