Billing Executive

Job highlights

• ESI (ESIC)Job DescriptionBilling & InvoicingPrepare and generate sales invoices accurately and on time.Verify billing details, prices, quantities, discounts and taxes before invoicing.Ensure invoices comply with company policies and GST requirements.Process credit notes, debit notes and invoice corrections when required.Order & Sales CoordinationVerify sales orders, purchase orders and supporting documents before billing.Coordinate with the Sales, Accounts, Stores and Dispatch teams for billing-related requirements.Ensure timely billing for completed orders and deliveries.GST & Tax ComplianceEnsure correct application of GST, HSN/SAC codes and applicable tax rates.Prepare and maintain GST-related billing records and supporting documents.Coordinate with the Accounts team for GST reconciliation and filing requirements.Accounts Receivable SupportMaintain customer billing records and outstanding details.Monitor receivables and follow up with customers for pending payments when required.Ass

Billing & Invoicing Prepare and generate sales invoices accurately and on time. Verify billing details, prices, quantities, discounts and taxes before invoicing. Ensure invoices comply with company policies and GST requirements. Process credit notes, debit notes and invoice corrections when required. Order & Sales Coordination Verify sales orders, purchase orders and supporting documents before billing. Coordinate with the Sales, Accounts, Stores and Dispatch teams for billing-related requirements. Ensure timely billing for completed orders and deliveries. GST & Tax Compliance Ensure correct application of GST, HSN/SAC codes and applicable tax rates. Prepare and maintain GST-related billing records and supporting documents. Coordinate with the Accounts team for GST reconciliation and filing requirements. Accounts Receivable Support Maintain customer billing records and outstanding details. Monitor receivables and follow up with customers for pending payments when required. Assist in preparing ageing reports and outstanding statements. Reconciliation & Verification Reconcile invoices with sales orders, delivery challans and customer records. Identify and resolve billing discrepancies. Coordinate with customers and internal teams to resolve invoice-related queries. Documentation & Record Keeping Maintain proper records of invoices, credit notes, debit notes and supporting documents. Ensure systematic filing of billing documents for audit and reference. Prepare regular billing and sales-related reports as required. ERP / Accounting Software Enter and maintain billing transactions accurately in ERP/accounting software. Ensure timely updating of customer and invoice information. Assist in maintaining accurate billing data in the system. General Responsibilities Respond to customer queries related to invoices and billing. Support the Accounts team during month-end closing and audits. Follow company procedures and internal controls. Perform other billing and accounts-related duties assigned by the management. Key Skills & Qualifications Graduate in Commerce / Accounting / Finance preferred. 1–3 years of experience in billing or accounts-related roles. Good knowledge of GST, invoicing and basic accounting. Experience with Tally / ERP / accounting software. Good knowledge of MS Excel. Strong attention to detail and accuracy. Good communication and coordination skills.