Admin And Front Office Executive

Job highlights

• PF, Health InsuranceJob DescriptionProvide support to the Origination & Structuring team and other business units in scheduling of meetings, booking meeting rooms, refreshments and equipment where necessary.Track inventory of marketing materials used by O&S staff from time to time.Arrange travel, flight bookings, hotels, restaurants, taxis, etc., researching best available options based on timeliness, quality, pricing and internal approvals prior to confirming.Assist in organising & coordinating signing events for the Origination & Structuring team with the possibility of travel to assist with off-site events.Provide support in handling Visa applications for staff and visitors.Assist to supervise scheduled or routine facility management in the company (i.e. preventive and corrective facility related maintenance).Assist with proactively resolving facility management related issues.Assist with space management (e.g. workspace relocation, allocation and reorganization) in compliance with

Provide support to the Origination & Structuring team and other business units in scheduling of meetings, booking meeting rooms, refreshments and equipment where necessary. Track inventory of marketing materials used by O&S staff from time to time. Arrange travel, flight bookings, hotels, restaurants, taxis, etc., researching best available options based on timeliness, quality, pricing and internal approvals prior to confirming. Assist in organising & coordinating signing events for the Origination & Structuring team with the possibility of travel to assist with off-site events. Provide support in handling Visa applications for staff and visitors. Assist to supervise scheduled or routine facility management in the company (i.e. preventive and corrective facility related maintenance). Assist with proactively resolving facility management related issues. Assist with space management (e.g. workspace relocation, allocation and reorganization) in compliance with HSE regulations. Assist with the coordination and maintenance of facility related utilities/matters (i.e. parking, waste disposal, power, building security, water, etc.). Strive to ensure that facilities meet government regulations and, health, safety and environmental standards, seeking input from the Admin Manager, Legal and the ESG team where necessary. Assist with the coordination of logistics (e.g. Executive management, group travel arrangements, Board meeting schedule/refreshments, etc.). Assist with the planning and coordination of company related events (e.g. trainings, annual retreat, year-end celebrations, etc.). Provide oversight of support staff to ensure adherence to protocols: drivers, janitors, security guards.