Billing Engineer

Job highlights

• Annual BonusJob DescriptionSangwan Inter Decor is looking for a responsible and organized Billing & Project Coordinator to manage day-to-day billing, purchase, vendor and contractor coordination, basic accounts, documentation, and site-related activities.The candidate will act as a coordination point between the office, site team, vendors, contractors, suppliers, and management and will be responsible for maintaining accurate records and ensuring smooth project operations.Key Responsibilities1. Billing & DocumentationPrepare and maintain client bills, contractor bills, running bills and invoices.Prepare work orders, purchase orders, quotations and payment statements.Check bills against BOQ, work orders, measurements and agreed rates.Maintain records of bills submitted, received and pending.Prepare project-wise billing and payment summaries.Maintain proper filing of project documents and bills.2. Purchase & Material ManagementPrepare and process purchase orders as per site requirements.

Sangwan Inter Decor is looking for a responsible and organized Billing & Project Coordinator to manage day-to-day billing, purchase, vendor and contractor coordination, basic accounts, documentation, and site-related activities. The candidate will act as a coordination point between the office, site team, vendors, contractors, suppliers, and management and will be responsible for maintaining accurate records and ensuring smooth project operations. Key Responsibilities 1. Billing & Documentation Prepare and maintain client bills, contractor bills, running bills and invoices . Prepare work orders, purchase orders, quotations and payment statements . Check bills against BOQ, work orders, measurements and agreed rates. Maintain records of bills submitted, received and pending . Prepare project-wise billing and payment summaries. Maintain proper filing of project documents and bills. 2. Purchase & Material Management Prepare and process purchase orders as per site requirements. Coordinate with suppliers for rates, availability and delivery schedules. Compare vendor quotations and prepare purchase comparisons. Track material orders, deliveries and pending materials. Maintain purchase and material records project-wise . Coordinate with site teams to ensure timely availability of materials. 3. Vendor & Contractor Management Coordinate with vendors, subcontractors and labour contractors. Collect quotations and negotiate rates as required by management. Maintain vendor and contractor records. Verify contractor bills and supporting documents. Track contractor work, payments and pending bills. Coordinate with vendors regarding deliveries, invoices and payments. 4. Accounts Coordination Maintain day-to-day project-related financial records. Coordinate with the CA/accountant for accounting entries and required documents. Maintain records of expenses, purchases, receipts and payments. Track client receivables, vendor payments and contractor payments . Assist in GST-related documentation and invoice records. Maintain project-wise expense and payment statements. 5. Site Coordination Coordinate regularly with site supervisors and project teams. Collect site requirements, measurements and material requirements. Follow up on work progress and pending activities. Coordinate between site, vendors, contractors and office. Visit project sites when required for measurement, billing, material verification or coordination . Maintain site-related reports and records. 6. Project Cost & Control Maintain project-wise purchase, expense, billing and payment records . Assist management in monitoring project costs against the approved budget/BOQ. Identify pending bills, purchases, payments and material requirements. Prepare regular project status and expense reports. Ensure proper documentation for every project transaction.