Visa Filing and Administrative Executive (Remote)

Job Description for Visa Filing and Administrative ExecutiveLocation: Remote (Work from Home)Time Zone: Canada & US working hoursEmployment Type: Full-TimeCompensation: Based on experienceReports To: RCIC / Business LeadAbout the RoleWe are seeking a highly motivated ​​​​​​​​​​​​​​Visa Filing and Administrative Executive​​​​​​​ to join our team. In this role, you will provide critical support to an RCIC-led immigration practice while also managing a variety of administrative and operational tasks. The ideal candidate is detail-oriented, organized, and able to balance multiple priorities in a professional and confidential manner.________________________________________Key ResponsibilitiesImmigration Support•   Prepare and review immigration applications, supporting documentation, and forms.•   Maintain and update client files, ensuring accuracy and adherence to deadlines.•   Communicate with clients to collect necessary information and provide regular updates on case progress.•   Research immigration programs, requirements, and regulatory changes as needed.•   Safeguard all client information in compliance with privacy and regulatory standards.Administrative & Business Support•   Manage day-to-day administrative tasks including scheduling, email correspondence, and document preparation.•   Assist with bookkeeping activities such as expense tracking, invoice preparation, payroll support, and record management.•   Coordinate projects, track timelines, and ensure timely follow-ups.•   Conduct research to support business operations, including vendors, suppliers, and process improvements.•   Draft reports, summaries, and spreadsheets for internal use.•   Provide additional administrative support to ensure smooth business operations.________________________________________Qualifications•   Minimum 2 years of experience in relevant field. •   Experience in immigration, legal, or administrative support (preferred).•   Exceptional attention to detail with the ability to handle sensitive information discreetly.•   Strong organizational and time management skills.•   Excellent written and verbal communication abilities.•   Proficiency in Microsoft Office Suite and Google Workspace.•   Familiarity with bookkeeping or accounting processes.•   Knowledge of the Federal Government Immigration Portal (an asset).•   Strong research skills with the ability to present findings clearly.