Head - EXIM Operations

Job Description: Head - EXIM OperationsLocation: Faridabad, Haryana Function: Export-Import / Supply Chain / International Trade Reporting To: Director / VP Operations or CFOAbout the Role:We are looking for a dynamic, high-energy professional to lead our Export-Import operations end-to-end. This is a leadership role for someone who combines strong finance acumen with deep EXIM expertise and thrives in a fast-paced, internationally connected environment. If you love coordinating across teams, talking to global customers, and making complex logistics look seamless - this role is for you.Key Responsibilities:Export Operations:- Plan and execute all export shipments from order receipt to final delivery at destination- Coordinate with international customers and the global sales team for shipment schedules, documentation, and compliance- Prepare and verify all export documents - commercial invoice, packing list, Bill of Lading, Certificate of Origin, LC documents, etc.- Liaise with freight forwarders, shipping lines, CHA (Custom House Agents), and DGFTImport Operations:- Manage import clearances, duty calculations, and coordination with CHAs- Handle advance licenses, EPCG, MEIS/RoDTEP, and other export incentive schemes- Ensure timely availability of imported raw materials in coordination with the Purchase teamFinance & Compliance:- Handle LC (Letter of Credit) - both import and export - in coordination with banks- Manage foreign exchange transactions, hedging coordination, and bank realization (FIRA/BRC)- Ensure compliance with FEMA, RBI guidelines, and Customs regulations- Coordinate with auditors and finance team on EXIM-related reconciliationsCross-functional Coordination:- Work closely with Production, Stores, and Purchase teams to align shipment planning with manufacturing schedules- Coordinate with the warehouse and dispatch team for packing, labeling, and container stuffing- Provide regular MIS reports on shipment status, incentive utilization, and EXIM KPIs to managementContinuous Improvement:- Identify opportunities to reduce freight costs and customs duties- Stay updated on changing trade policies, DGFT notifications, and international trade regulations- Digitize and modernize EXIM processes - implement tools for shipment tracking, document management, and reportingWho We Are Looking For:Education:- B.Com / M.Com / MBA (Finance) or equivalent- Additional certification in EXIM / Foreign Trade (e.g., IIFT, CII certification) preferredExperience:- 10-15 years of experience in EXIM operations, with at least 3-4 years in a leadership role- Prior experience in a manufacturing company handling both exports and imports is essential- Hands-on experience with DGFT portal, customs EDI, and export incentive schemesSkills & Attributes:- High energy, proactive, and a self-starter attitude- Strong finance and commercial understanding- Excellent communication skills - comfortable dealing with international clients and global teams- Modern outlook - open to using technology, automation tools, and digital platforms- Strong negotiation skills with freight forwarders, CHAs, and shipping lines- Ability to multitask and work under pressure with strict deadlines- Proficiency in MS Excel, ERP systems (SAP preferred), and email communication in EnglishWhat Makes This Role Exciting:- Direct exposure to international markets and global customers- Cross-functional leadership with real impact on business outcomes- Opportunity to modernize and build EXIM systems from ground up- Dynamic work environment with a growing international businessCompensation:- Competitive, commensurate with experience .