Hr & Administration Executive - Billing & Accounts Coordination

Job Summary We are looking for an organized and responsible HR & Administration Executive with previous experience in an inbound travel company, DMC, or tour operator, preferably in Delhi/NCR. The candidate will be responsible for HR administration, attendance and leave management, office administration, procurement, vendor coordination, billing and payment coordination. The person will not be responsible for day-to-day tour operations but should understand the working environment and basic business processes of an inbound travel company.

Key Responsibilities HR & Attendance - Manage the daily employee attendance and check-in/check-out system.

Monitor attendance, late arrivals, early departures and short working hours.Maintain employee leave records and attendance reports.Prepare monthly attendance information for payroll.Follow up with employees regarding attendance discrepancies.Maintain employee records and HR documentation.Assist with employee joining and exit formalities.Coordinate with Management regarding routine HR matters.

Office

Administration - Ensure smooth day-to-day functioning of the office.

Coordinate repairs and maintenance of office equipment, furniture, AC, electrical items, printers, internet, etc.Arrange purchase/replacement of office items such as chairs, stationery, sanitary products, pantry supplies and other essentials.Coordinate with housekeeping, maintenance and other service providers.Maintain office assets and administrative records.Identify office requirements proactively and coordinate their timely completion. Billing & Accounts Coordination - Check and maintain office and supplier invoices.Verify invoices against approved quotations or agreed rates.Coordinate with the Accounts/Management team for payment processing.Maintain records of outstanding invoices and pending payments.Follow up with vendors regarding invoices and payment status.Maintain records of office expenses and recurring payments.Assist the Accounts team with required supporting documents.

Vendor

Management - Coordinate with suppliers, service providers and maintenance vendors.

Obtain quotations when required.Maintain vendor records and documentation.Follow up on pending work, invoices and payments.

Travel Industry

Experience - Previous experience in an inbound travel company, DMC, tour operator or travel agency is preferred.

The candidate should have an understanding of the general working environment of an inbound travel company and its departments.Familiarity with travel-industry terminology, supplier invoices, hotels, transport providers and travel-related billing would be an advantage.The role does not involve handling tour operations or managing traveller itineraries.

Desired

Skills - Good organizational and coordination skills

Strong follow-up abilityBasic knowledge of HR administration and attendance managementBasic knowledge of billing, invoices and payment processesGood Excel/Google Sheets and computer skillsGood communication skillsAbility to maintain confidential employee informationResponsible, proactive and detail-oriented approachPrevious experience in an inbound travel company/DMC is preferred Experience: 2- 4 years Monthly Salary: 25,000 - 32,000 Key Responsibility The HR & Administration Executive will ensure that employees and the office have the support they need to function smoothly, covering attendance and HR administration, office maintenance and procurement, vendor coordination, billing, invoice management and payment follow-up, while working within the environment of an inbound travel company. .