Founders Office Associate

*Key Responsibilities *

Founder's Time & Communications

– Own the Founder's calendar end-to-end — prioritise ruthlessly, protect deep work, eliminate conflicts before

they arise

– Triage the Founder's inbox; draft, send, and follow up on correspondence on her behalf

– Manage relationships with investors, partners, and senior stakeholders — communicate with precision and

confidentiality

– Prepare briefing notes, context documents, and talking points before every important meeting

Meeting Representation & Follow-Through

– Attend internal and external meetings on behalf of the Founder — take ownership of outcomes, not just

minutes

– Represent Mihuru's interests in partner calls, vendor negotiations, and cross-functional discussions when

the Founder is unavailable

– Capture action items, drive follow-through across teams, and escalate blockers proactively

– Maintain a clear, updated log of open commitments and decisions across all meetings attended

Project Management & Internal Execution

– Own and drive strategic cross-functional projects across product, partnerships, marketing, operations, and

HR

– Build and maintain project trackers, timelines, and status dashboards; hold team members accountable to

deliverables

– Step in as a project lead on high-priority initiatives where the Founder needs a trusted proxy on the ground

– Identify bottlenecks, surface risks early, and propose solutions rather than wait for direction

Internal Stakeholder Management

– Serve as a coordination layer between the Founder and all internal teams — ensuring alignment, flow of

information, and prioritisation

– Manage the weekly operating rhythm: leadership syncs, team check-ins, OKR reviews, and offsites

– Mediate cross-team dependencies and help resolve conflicts or ambiguities that would otherwise consume

the Founder's time

– Maintain visibility into what every team is working on and flag misalignment before it becomes a problem

Fundraise & Investor Support

– Support active fundraise processes — coordinate investor outreach, manage data room documentation,

and track pipeline

– Prepare and update pitch materials, financial summaries, and investor update decks in collaboration with

the Founder

– Manage due diligence requests, follow-ups, and scheduling with investors and advisors

– Maintain investor relationship records and ensure all commitments and touchpoints are tracked and honoured

External Partnerships & BD Support

– Support business development efforts by closely coordinating with Business Development team on partner

onboarding, managing documentation, and tracking deal progress

– Own scheduling and logistics for high-stakes external meetings, including preparing the Founder with relevant context

– Follow up on partnership discussions, LOIs, and agreements — work with legal and business teams to close loops

Travel, Logistics & Administration

– Plan complex domestic and international travel — visas, itineraries, accommodation, and contingency

buffers

– Manage expenses, reimbursements, and vendor coordination

– Handle selective personal logistics for the Founder with discretion and efficiency