Corporate Services & Procurement Manager (Office Manager)

7-14

Pune

Full-Time

What will you create and do

We are looking for a proactive and high-integrity Corporate Services & Procurement Manager to lead corporate services operations and vendor management at Conversive (SMS Magic) . This role will oversee facilities management, workplace services, travel, events, security, and employee transport while driving strong commercial outcomes through effective procurement and vendor partnerships.

You will play a key role in ensuring efficient budget utilization, strong governance, and operational excellence across corporate services. The role requires someone with a strong commercial mindset, negotiation capabilities, and high ethical standards , who treats company budgets with the same care and discipline as personal finances.

You will work closely with HR, Finance, IT, and leadership teams to ensure workplace operations run smoothly while maintaining cost efficiency and high service standards.

What will qualify you for this role

Strong experience in corporate services, office administration, or facilities management

Proven ability to manage procurement processes, vendor negotiations, and commercial contracts

Strong understanding of budgeting, cost control, and spend governance

Experience managing vendor sourcing, SLAs, rate cards, and contract renewals

Strong operational management capability across facilities, travel, events, and workplace services

Excellent stakeholder management skills with the ability to work cross-functionally with HR, Finance, IT, and leadership teams

High level of integrity, transparency, and compliance with procurement governance

Strong analytical ability and comfort working with Excel / Google Sheets for spend analysis and reporting

Desired Skills:

Experience managing corporate travel operations and vendor partnerships with hotels and travel providers

Experience handling security operations, visitor management systems, and workplace safety compliance

Exposure to vendor benchmarking, cost optimization strategies, and procurement frameworks

Ability to build structured processes, SOPs, and governance frameworks for corporate services

Strong negotiation and commercial evaluation skills

Experience working in high-growth or startup environments

Experience Range:

7+ Years

Education Qualification:

Bachelors Degree in Business Administration, Operations, Facilities Management, or related fields

Key Responsibilities:

Own strategic sourcing and procurement for corporate services including facilities, housekeeping, security, employee transport, travel, events, office supplies, telecom, and vendor services

Build and maintain rate cards and vendor benchmarks across key categories such as travel, logistics, transport, and facility services

Manage RFPs, vendor selection processes, and multi-quote procurement practices

Negotiate and finalize contracts, SLAs, payment terms, credit periods, and renewal clauses

Conduct periodic vendor performance reviews and enforce SLA adherence

Identify and implement cost-saving initiatives through consolidation, standardization, and vendor optimization

Budgeting, Controls & Governance

Own budgets across corporate services categories and monitor monthly variance against forecasts

Ensure strong governance across PR/PO approvals, invoice verification, and procurement documentation

Implement spend governance frameworks including approval thresholds, vendor onboarding checks, and audit-ready documentation

Maintain strict ethical standards including conflict-of-interest transparency and compliance with company policies

Workplace & Facilities Operations

Manage end-to-end facilities operations including maintenance, housekeeping, utilities, repairs, pantry, and workplace infrastructure

Ensure compliance with workplace safety, health, and statutory requirements

Manage office assets and inventory lifecycle including procurement, tagging, allocation, and tracking

Travel, Events & Logistics

Manage domestic and international travel operations including bookings, approvals, and policy adherence

Build and manage corporate partnerships with hotels and travel providers

Plan and execute company events, team offsites, and corporate celebrations

Manage logistics including courier services, shipments, and internal office moves

Security & Employee Transport

Oversee security operations including access control, visitor management, CCTV monitoring, and emergency preparedness

Manage employee transportation services including vendor coordination, route optimization, and service monitoring to ensure safety and punctuality

Employee Support & Workplace Experience

Act as the primary point of contact for employees regarding workplace services and facilities support

Develop SOPs and communication frameworks to streamline internal service requests and reduce operational escalations

Success Measures

Measurable cost savings across corporate service categories

Strong budget adherence and forecasting accuracy

High vendor .