Associate - Operations - Fresher

About the job:Key Responsibilities:

1. Manage biometric attendance systems and employee access control.

2. Activate access for new joiners and deactivate access for exiting employees.

3. Coordinate maintenance and troubleshooting of biometric devices.

4. Maintain and update biometric and access control trackers.

5. Monitor CCTV systems and ensure proper functioning.

6. Maintain CCTV time synchronization and recording accuracy.

7. Coordinate with vendors/service providers for maintenance and issue resolution.

8. Supervise security and housekeeping operations.

9. Monitor attendance and manpower allocation for security and housekeeping staff.

10. Ensure workplace cleanliness, safety, and operational efficiency.

11. Coordinate with vendors for quotations, purchase orders, and service requests.

12. Manage order processing and follow-up activities.

13. Maintain vendor records and ensure timely delivery of services.

14. Verify and process invoices accurately.

15. Maintain invoice trackers and supporting documentation.

16. Coordinate with the Finance team for timely submission and processing of invoices.

Secondary Responsibilities:

1. Maintain stock records and inventory trackers.

2. Monitor stock availability and place orders as required.

3. Ensure proper documentation and tracking of assets and materials.

4. Handle telecom-related activities for Airtel, BSNL, and other service providers.

5. Track telecom payments and billing records.

6. Coordinate with telecom vendors for issue resolution.

7. Maintain petty cash and corporate credit card expense records.

8. Regularly update expense trackers and supporting documents.

9. Submit expense reports and relevant details to the Finance team.

10. Arrange cab services for employees as required.

11. Coordinate with transportation vendors to ensure timely availability of services.

12. Maintain operational documentation in accordance with organizational requirements.

13. Prepare and update PowerPoint presentations, reports, and supporting documents for audits.

14. Support audit activities by maintaining accurate and up-to-date records.

Office Location:

Subramanya Arcade - Bannerghatta Road, BTM Layout, Bengaluru, IndiaWho can apply:Only those candidates can apply who:are from Bangalore onlySalary:₹ 2,00,000 - 3,00,000 /yearExperience:No experience requiredDeadline:[hidden]:59:59Other perks:5 days a weekSkills required:MS-Word, Operations, MS-Excel, Kannada Proficiency (Spoken), Effective Communication and Office ManagementOther Requirements:1. Must speak Kannada.2. Graduate or Diploma holder in any discipline.3. 1–1.5 years of relevant experience in administration, facilities, operations, or a similar role.4. Good coordination, communication, and organizational skills.5. Proficiency in MS Office, particularly Excel and PowerPoint.6. Ability to coordinate with internal teams, vendors, and service providers.7. Candidates residing close to the office location will be preferred.About Company:ClinChoice is a trusted partner to leading pharmaceutical, medical device, vaccine, and consumer care innovators, providing expertise across clinical operations, biometrics, regulatory affairs, pharmacovigilance, medical affairs, toxicology, and technology-enabled solutions since 1995. The company supports clients in accelerating clinical trials, advancing global product registration, meeting regulatory requirements, and enhancing patient safety through data-driven strategies, real-world insights, and clinical analysis. With a global delivery network spanning the United States, Canada, Mexico, the United Kingdom, Italy, Poland, Armenia, China, Japan, India, and the Philippines, ClinChoice helps clients maintain regulatory compliance locally and globally while collaborating with industry bodies and technology companies to develop quality-driven solutions.

Responsibilities

Key Responsibilities:

1. Manage biometric attendance systems and employee access control.

2. Activate access for new joiners and deactivate access for exiting employees.

3. Coordinate maintenance and troubleshooting of biometric devices.

4. Maintain and update biometric and access control trackers.

5. Monitor CCTV systems and ensure proper functioning.

6. Maintain CCTV time synchronization and recording accuracy.

7. Coordinate with vendors/service providers for maintenance and issue resolution.

8. Supervise security and housekeeping operations.

9. Monitor attendance and manpower allocation for security and housekeeping staff.

10. Ensure workplace cleanliness, safety, and operational efficiency.

11. Coordinate with vendors for quotations, purchase orders, and service requests.

12. Manage order processing and follow-up activities.

13. Maintain vendor records and ensure timely delivery of services.

14. Verify and process invoices accurately.

15. Maintain invoice trackers and supporting documentation.

16. Coordinate with the Finance team for timely submission and processing of invoices.

Secondary Responsibilities:

1. Maintain stock records and inventory trackers.

2. Monitor stock availability and place orders as required.

3. Ensure proper documentation and tracking of assets and materials.

4. Handle telecom-related activities for Airtel, BSNL, and other service providers.

5. Track telecom payments and billing records.

6. Coordinate with telecom vendors for issue resolution.

7. Maintain petty cash and corporate credit card expense records.

8. Regularly update expense trackers and supporting documents.

9. Submit expense reports and relevant details to the Finance team.

10. Arrange cab services for employees as required.

11. Coordinate with transportation vendors to ensure timely availability of services.

12. Maintain operational documentation in accordance with organizational requirements.

13. Prepare and update PowerPoint presentations, reports, and supporting documents for audits.

14. Support audit activities by maintaining accurate and up-to-date records.

Office Location:

Subramanya Arcade - Bannerghatta Road, BTM Layout, Bengaluru, India