Administration

Roles and Responsibilities:

Maintain confidentiality in all aspects of client and staff information

Interact with staff, clients, suppliers, and visitors

Open, sort and distribute incoming correspondence.

Perform general clerical duties to include, but are not limited to, copying, mailing, laminating, and filing.

Provide support to the Maintenance team on the raising and closing of reactive.

Utilize the system for raising purchase orders and the subsequent processing of the associated invoices for posting weekly.

End-to-End Facility Management (Example: Security, Fire & Safety, Building Security, Etc.,)

Provide support to the Facility Management in maintaining supplier matrices, back-to-work / self-certification documentation and the associated documentation.

Order and maintain stock about the facilities management service provision

Attend team meetings and produce subsequent minutes/actions

Produce hotel, weekend, weekday, tenant, and ad-hoc car park passes as requested.

Where applicable, meet & greet including organizing appropriate hospitality.

Where applicable, assist the Centre Receptionist and Administrator.

ISO Internal Audit Knowledge will be an added advantage.

Office Administrator Qualifications / Skills:

Managing processes

Developing standards

Promoting process improvement

Tracking budget expenses

Staffing

Supervision

Delegation

Informing others

Reporting skills

Supply management

Inventory control