Event Management Executive (Part Time)

About the job:As an event coordinator at Defence Reimagined, you'll support the planning and execution of high-level defence and strategic affairs events, including conferences, roundtables, dialogues, seminars and closed-door discussions. The role involves coordinating with senior military and government officials, industry leaders, academics, speakers and delegates, while managing everything from invitations and RSVPs to event logistics and on-ground execution.

Key Responsibilities:

1. Coordinate end-to-end events and logistics

2. Manage speaker, delegate, and stakeholder coordination

3. Handle invitations, RSVPs, and registration management

4. Coordinate with venues, vendors, and production teams

5. Prepare event briefs, schedules, and run-of-show documents

6. Manage on-ground events and troubleshoot issues

7. Conduct post-event coordination and follow-ups

8. Support Defence Reimagined's wider events and strategic programmes

The ideal candidate should be highly organised, proactive, detail-oriented and comfortable working in a fast-paced environment, with an interest in defence, geopolitics, policy and current affairs. If this interests you, please apply.Who can apply:Only those candidates can apply who:have minimum 1 years of experienceare from Gurgaon onlySalary:₹ 3,00,000 /yearExperience:1 year(s)Deadline:[hidden]:59:59Skills required:Event Management, English Proficiency (Spoken) and English Proficiency (Written)About Company:Defence Reimagined is building a serious knowledge and media platform at the intersection of national security, geopolitics, military affairs, public policy, publishing, and strategic thought. Through podcasts, interviews, short-form videos, event coverage, books, and policy conversations, we work to make complex ideas accessible, engaging, and thought-provoking for a wider audience.

Responsibilities

As an event coordinator at Defence Reimagined, you'll support the planning and execution of high-level defence and strategic affairs events, including conferences, roundtables, dialogues, seminars and closed-door discussions. The role involves coordinating with senior military and government officials, industry leaders, academics, speakers and delegates, while managing everything from invitations and RSVPs to event logistics and on-ground execution.

Key Responsibilities:

1. Coordinate end-to-end events and logistics

2. Manage speaker, delegate, and stakeholder coordination

3. Handle invitations, RSVPs, and registration management

4. Coordinate with venues, vendors, and production teams

5. Prepare event briefs, schedules, and run-of-show documents

6. Manage on-ground events and troubleshoot issues

7. Conduct post-event coordination and follow-ups

8. Support Defence Reimagined's wider events and strategic programmes

The ideal candidate should be highly organised, proactive, detail-oriented and comfortable working in a fast-paced environment, with an interest in defence, geopolitics, policy and current affairs. If this interests you, please apply.