Purchase Head - Internship

About the internship:Selected intern's day-to-day responsibilities include:

A. Daily purchase requirements:

1. Review daily purchase requirements received from the sales, export, and warehouse teams

2. Check required part numbers, quantities, machine models, specifications, and required delivery dates

3. Prioritize urgent export orders and critical parts

B. Vendor sourcing and enquiries:

1. Contact existing vendors every day for required products and part numbers

2. Identify new vendors whenever a required part is not available with existing suppliers

3. Send RFQs and obtain quotations from multiple suppliers

4. Compare price, quality, brand, availability, MOQ, and delivery time

C. Part number and vendor identification:

1. Research and identify the correct supplier for specific OEM/aftermarket part numbers

2. Cross-check alternative/replacement part numbers

3. Identify equivalent products from different manufacturers where appropriate

4. Use industry knowledge to determine which vendor is actually capable of supplying the required quality

D. Price negotiation:

1. Negotiate purchase prices with vendors

2. Negotiate better rates for bulk quantities

3. Negotiate payment terms, credit terms, freight arrangements, and delivery schedules

4. Continuously monitor market prices to ensure competitive purchasing

E. Quality verification:

1. Discuss product specifications and quality requirements with suppliers before placing orders

2. Verify whether the product is genuine, OEM, premium aftermarket, or standard aftermarket

3. Ensure suppliers understand the requirement for export-quality products

4. Coordinate with the quality/warehouse team when samples or physical inspection are required

F. Purchase order follow-up:

1. Prepare/approve purchase orders as per company process

2. Follow up with vendors for order confirmation

3. Track pending purchase orders every day

4. Ensure suppliers dispatch material according to committed timelines

G. Delivery and logistics coordination:

1. Coordinate with vendors regarding packing, dispatch, and transportation

2. Track delayed or pending shipments

3. Coordinate with warehouse/logistics teams regarding incoming material

4. Escalate delays that can affect customer export orders

H. Incoming material and quality issues:

1. Coordinate with the warehouse team to verify received material, checking for wrong part numbers, short quantities, damaged goods, incorrect specifications, poor-quality products, and incorrect packaging

2. Immediately communicate discrepancies to suppliers and arrange replacement/credit/rectification

I. Vendor relationship management:

1. Maintain regular communication with key suppliers

2. Develop strong relationships with manufacturers, distributors, and wholesalers

3. Continuously identify better, more competitive, and more reliable suppliers

4. Maintain backup vendors for important product categories

J. Difficult and urgent parts:

1. Take ownership of difficult-to-source and urgent requirements

2. Use existing market contacts to locate rare, obsolete, or hard-to-find earthmoving spare parts

3. Find multiple sourcing options instead of depending on a single supplier

K. Market intelligence:

1. Keep track of daily changes in spare-parts prices, availability, new manufacturers, new aftermarket brands, supplier capabilities, market shortages, and product quality trends

2. Continuously build knowledge of the Indian earthmoving spare-parts supply chain

L. Daily coordination with internal teams:

1. Coordinate with the sales team to understand customer requirements and deadlines

2. Coordinate with the purchase team to source and negotiate products

3. Coordinate with the warehouse team to check stock and incoming material

4. Coordinate with the quality team to resolve product-quality issues

5. Coordinate with the logistics team for dispatch and transportation

6. Report to management on major purchases, savings, issues, and supplier performance

M. Daily reporting:

1. Maintain and update a daily purchase tracker covering part number, product description, machine/brand, required quantity, vendor name, quoted price, negotiated price, quality/brand, availability, expected delivery date, purchase order status, dispatch status, and pending issues

N. End-of-day review:

1. Review completed and pending purchase requirements, vendor responses, delayed orders, parts requiring alternative suppliers, urgent requirements needing escalation, cost savings achieved, and new vendors identifiedWho can apply:Only those candidates can apply who:are available for full time (in-office) internshipcan start the internship between 4th Oct'26 and 8th Nov'26are available for duration of 3 monthshave relevant skills and interestsStipend:INR₹ 12,000 - 17,000 /monthDeadline:[hidden]:59:59Other perks:Certificate, Letter of recommendation, Flexible work hours, Informal dress codeSkills required:Negotiation, Vendor Management, Procurement and Quality Assurance/Quality Control (QA/QC)About Company:UVS Parts is an export-oriented company dealing in Genuine, OEM and high-quality aftermarket earthmoving and construction equipment spare parts and lubricants for international markets. We are looking for an experienced Purchase Head who can take ownership of our complete procurement function and, most importantly, brings strong existing knowledge and relationships with reliable suppliers/vendors of earthmoving machinery spare parts in India.

Responsibilities

Selected intern's day-to-day responsibilities include:

A. Daily purchase requirements:

1. Review daily purchase requirements received from the sales, export, and warehouse teams

2. Check required part numbers, quantities, machine models, specifications, and required delivery dates

3. Prioritize urgent export orders and critical parts

B. Vendor sourcing and enquiries:

1. Contact existing vendors every day for required products and part numbers

2. Identify new vendors whenever a required part is not available with existing suppliers

3. Send RFQs and obtain quotations from multiple suppliers

4. Compare price, quality, brand, availability, MOQ, and delivery time

C. Part number and vendor identification:

1. Research and identify the correct supplier for specific OEM/aftermarket part numbers

2. Cross-check alternative/replacement part numbers

3. Identify equivalent products from different manufacturers where appropriate

4. Use industry knowledge to determine which vendor is actually capable of supplying the required quality

D. Price negotiation:

1. Negotiate purchase prices with vendors

2. Negotiate better rates for bulk quantities

3. Negotiate payment terms, credit terms, freight arrangements, and delivery schedules

4. Continuously monitor market prices to ensure competitive purchasing

E. Quality verification:

1. Discuss product specifications and quality requirements with suppliers before placing orders

2. Verify whether the product is genuine, OEM, premium aftermarket, or standard aftermarket

3. Ensure suppliers understand the requirement for export-quality products

4. Coordinate with the quality/warehouse team when samples or physical inspection are required

F. Purchase order follow-up:

1. Prepare/approve purchase orders as per company process

2. Follow up with vendors for order confirmation

3. Track pending purchase orders every day

4. Ensure suppliers dispatch material according to committed timelines

G. Delivery and logistics coordination:

1. Coordinate with vendors regarding packing, dispatch, and transportation

2. Track delayed or pending shipments

3. Coordinate with warehouse/logistics teams regarding incoming material

4. Escalate delays that can affect customer export orders

H. Incoming material and quality issues:

1. Coordinate with the warehouse team to verify received material, checking for wrong part numbers, short quantities, damaged goods, incorrect specifications, poor-quality products, and incorrect packaging

2. Immediately communicate discrepancies to suppliers and arrange replacement/credit/rectification

I. Vendor relationship management:

1. Maintain regular communication with key suppliers

2. Develop strong relationships with manufacturers, distributors, and wholesalers

3. Continuously identify better, more competitive, and more reliable suppliers

4. Maintain backup vendors for important product categories

J. Difficult and urgent parts:

1. Take ownership of difficult-to-source and urgent requirements

2. Use existing market contacts to locate rare, obsolete, or hard-to-find earthmoving spare parts

3. Find multiple sourcing options instead of depending on a single supplier

K. Market intelligence:

1. Keep track of daily changes in spare-parts prices, availability, new manufacturers, new aftermarket brands, supplier capabilities, market shortages, and product quality trends

2. Continuously build knowledge of the Indian earthmoving spare-parts supply chain

L. Daily coordination with internal teams:

1. Coordinate with the sales team to understand customer requirements and deadlines

2. Coordinate with the purchase team to source and negotiate products

3. Coordinate with the warehouse team to check stock and incoming material

4. Coordinate with the quality team to resolve product-quality issues

5. Coordinate with the logistics team for dispatch and transportation

6. Report to management on major purchases, savings, issues, and supplier performance

M. Daily reporting:

1. Maintain and update a daily purchase tracker covering part number, product description, machine/brand, required quantity, vendor name, quoted price, negotiated price, quality/brand, availability, expected delivery date, purchase order status, dispatch status, and pending issues

N. End-of-day review:

1. Review completed and pending purchase requirements, vendor responses, delayed orders, parts requiring alternative suppliers, urgent requirements needing escalation, cost savings achieved, and new vendors identified