Office Admin

Job highlights

• PF, Flexible Working Hours, Health Insurance, ESI (ESIC)Job DescriptionRole PurposeTo ensure smooth and efficient day-to-day administration of the office, including facilitymanagement, vendor coordination, employee support, and timely completion of administrativeactivities.Key Responsibilities:1. Office Administration
• Manage day-to-day office administration and ensure smooth functioning of officefacilities.
• Coordinate office supplies, stationery, pantry, housekeeping, security and otheradministrative requirements.
• Maintain records, documents, bills, invoices and administrative trackers.
• Ensure proper upkeep, cleanliness and hygiene of the office premises.2. Facility & Maintenance Management
• Coordinate with housekeeping, maintenance and other facility service providers.
• Raise and follow up on maintenance requirements and ensure timely resolution.
• Monitor office equipment, furniture, utilities and other assets.
• Conduct regular checks of office facilities and highlight issues proa

Role Purpose To ensure smooth and efficient day-to-day administration of the office, including facility management, vendor coordination, employee support, and timely completion of administrative activities. Key Responsibilities: 1. Office Administration • Manage day-to-day office administration and ensure smooth functioning of office facilities. • Coordinate office supplies, stationery, pantry, housekeeping, security and other administrative requirements. • Maintain records, documents, bills, invoices and administrative trackers. • Ensure proper upkeep, cleanliness and hygiene of the office premises. 2. Facility & Maintenance Management • Coordinate with housekeeping, maintenance and other facility service providers. • Raise and follow up on maintenance requirements and ensure timely resolution. • Monitor office equipment, furniture, utilities and other assets. • Conduct regular checks of office facilities and highlight issues proactively. 3. Vendor Management • Coordinate with vendors for services, quotations, work orders and invoices. • Track vendor performance and ensure services are delivered as per agreed requirements. • Maintain vendor-related documentation and payment records. • Support in negotiating rates and identifying cost-saving opportunities. 4. Employee & Admin Support • Address day-to-day administrative requirements of employees. • Coordinate employee travel, meetings, events and other office requirements as required. • Support onboarding-related administrative arrangements such as seating, access cards, stationery and other requirements. • Coordinate internal events, celebrations and employee engagement activities from an administrative perspective. 5. Compliance & Documentation • Maintain accurate administrative records and documentation. • Ensure timely renewal and maintenance of office-related contracts, licenses and service agreements. • Support audits and provide required administrative documentation. • Ensure adherence to company policies and administrative processes. Key Performance Indicators (KPIs) • Timely resolution of administrative and facility-related issues. • Effective vendor management and service quality. • Availability and timely procurement of office supplies. • Office hygiene, maintenance and facility standards. • Accuracy and timely completion of administrative records and documentation. • Cost optimisation and adherence to approved budgets. Desired Skills & Experience • Graduate with 2–4 years of experience in Administration / Facilities / Office Management. • Good communication and interpersonal skills. • Strong coordination, follow-up and problem-solving abilities. • Good knowledge of MS Office / Google Workspace. • Ability to manage multiple tasks and vendors simultaneously. • Proactive, organised and detail-oriented approach.