Assistant Manager - Import & Export

Role & responsibilities

Job Summary :

We are looking for an experienced Assistant Manager Import & Export to manage end-to-end import and export operations, international logistics, customs clearance, documentation, regulatory compliance, and freight coordination.

Important: We are looking for candidates from a 1PL environment only preferably candidates currently working with manufacturing / OEM / product-based companies managing their company's own import-export operations.

Candidates from 3PL logistics companies, freight forwarding companies, CHA/customs clearance agencies, shipping lines, or logistics service providers will not be considered.

Key Responsibilities:

Manage end-to-end Import & Export operations for the company's own materials, components and finished products.

Coordinate import shipments with overseas suppliers, freight forwarders, shipping lines, airlines and customs brokers.

Ensure timely and compliant customs clearance of imported materials and equipment.

Handle complete Export documentation and shipment execution.

Ensure compliance with Customs Act, DGFT regulations and Foreign Trade Policy.

Verify HSN/HS Codes, duty structures, applicable exemptions and import requirements.

Prepare and verify Commercial Invoices, Packing Lists, Bill of Entry, Shipping Bills, Certificates of Origin, AWB and Bill of Lading (BL).

Coordinate with CHA, freight forwarders, DGFT, procurement, finance, warehouse and sales teams.

Monitor shipment status, delivery timelines and import/export lead times.

Negotiate freight rates and support logistics cost optimization.

Maintain accurate import-export records and ensure documentation compliance.

Prepare MIS reports and logistics performance reports for management.

Identify operational issues and take corrective action to avoid delays, demurrage and additional logistics costs.

Preferred candidate profile

Educational Qualification

Bachelor's Degree in Commerce, International Business, Supply Chain, Logistics, or Engineering.

Diploma/Certification in Export-Import Management, Customs or Foreign Trade will be an added advantage.

Required Experience

4-5 years of relevant experience in Import & Export Operations.

Mandatory: 1PL experience only.

Candidate should have experience working in a manufacturing, OEM, electronics, EMS, industrial products or engineering company handling its own import-export activities.

Strong hands-on exposure to customs clearance, import documentation, export shipments and international logistics is essential.

Candidates from 3PL / freight forwarding / CHA / logistics service providers are NOT preferred.

Technical Skills

Import & Export Documentation

Customs Clearance Procedures

DGFT Regulations & Foreign Trade Policy

International Logistics & Shipment Coordination

HSN/HS Code Classification

Import Duty & Tax Structure

Freight Cost Analysis & Negotiation

Letter of Credit (LC)

ERP Systems SAP / Oracle / MS Dynamics

Advanced MS Excel

Import/Export MIS & Reporting

Key Competencies

Strong Customs & Regulatory Compliance

Excellent Documentation Accuracy

Freight & Vendor Negotiation

Analytical & Problem-Solving Skills

International Shipment Coordination

Vendor / CHA / Forwarder Management

Cross-functional Coordination

Ownership & Accountability

Team Handling & Leadership Skills

Key Performance Indicators (KPIs)

On-time Customs Clearance

Reduction in Import Lead Time

Export Shipment Fulfillment

Logistics & Freight Cost Optimization

Zero Customs Penalties / Compliance Issues

Reduction in Demurrage & Shipment Delays

Documentation Accuracy

Candidate Profile Mandatory Filter

We are specifically looking for candidates with:

45 Years | 1PL Experience | Manufacturing / OEM / Product Company | Import & Export Operations | Customs Clearance | DGFT | International Logistics

Not suitable: Candidates whose primary experience is with 3PL companies, freight forwarders, CHA/customs agencies, shipping lines or logistics service providers. .