Executive Assistant to the Director

Executive Assistant to the Director

Hyderabad (Jubilee Hills)

Role: Executive Assistant to the Director

Luxury is a private destination for exceptional collecting, bringing together rare and

highly sought-after objects across Modern Indian Art, pre-owned hyper-luxury watches,

hypercars, Herms bags, and heritage and vintage chandeliers. Founded by Varalaxmi

Sarathkumar and Nicholai Sachdev, Luxury is built around rarity, provenance,

authenticity, craftsmanship, discretion, and enduring desirability.

We are looking for a highly organised, articulate, discreet, and proactive Executive Assistant

to the Director who can work closely with the Director across business, personal,

administrative, and client-related responsibilities.

Role Overview

This is a high-trust position requiring exceptional organisation, judgement, discretion, and

attention to detail. The Executive Assistant will act as a key point of coordination for the

Director, ensuring that meetings, schedules, communications, travel, documentation, follow-

ups, and day-to-day priorities are managed efficiently.

The ideal candidate should be comfortable working in a fast-paced, high-expectation

environment and interacting with HNIs, UHNIs, business associates, clients, vendors,

advisors, and other senior stakeholders on behalf of the Director.

Key Responsibilities

Manage the Directors calendar, appointments, meetings, calls, and daily schedule

Prioritise and coordinate the Directors professional and personal commitments

Act as the primary point of contact between the Director and clients, business

associates, vendors, advisors, and other stakeholders

Screen, prioritise, and coordinate incoming calls, messages, emails, and requests

Prepare meeting agendas, briefing notes, presentations, documents, and

correspondence as required

Maintain accurate records of meetings, discussions, commitments, and follow-up

actions

Ensure that important tasks and commitments are followed up on and completed

within the required timelines

Coordinate with internal teams and external parties on behalf of the Director

Organise domestic and international travel, including flights, hotels, transportation,

itineraries, appointments, and related arrangements

Coordinate private meetings, client appointments, dinners, events, exhibitions,

viewings, and other engagements

Assist the Director in managing confidential business information, documents,

financial records, contracts, and correspondence

Maintain an organised filing and documentation system, both physical and digital

Assist with research and preparation of information required for business decisions,

meetings, acquisitions, and client interactions

Coordinate with accountants, lawyers, consultants, banks, vendors, and other

professional advisors when required

Assist in monitoring invoices, payments, expenses, reimbursements, and other

administrative matters relating to the Director

Handle sensitive and confidential matters with absolute discretion

Support the Director with personal administrative requirements and appointments

when required

Anticipate the Directors requirements and proactively address matters before they

become urgent

Ensure the Director is adequately briefed and prepared for meetings, travel,

appointments, and important engagements

Take on additional responsibilities and special projects as required by the Director

Client & Relationship Management

The Executive Assistant will also be expected to maintain a high level of professionalism

when interacting with V&N Luxurys clientele and network.

Responsibilities may include:

Coordinating communication with HNI/UHNI clients and important contacts on

behalf of the Director

Maintaining confidentiality regarding client identities, purchases, preferences, and

personal information

Coordinating private viewings, meetings, dinners, travel, and other client

engagements

Maintaining and updating important contact databases and relationship records

Ensuring that important client requests and commitments are communicated to the

appropriate team members

Following up on matters discussed by the Director with clients and business

associates

Building familiarity with the Directors professional network, preferences, working

style, and priorities

Ideal Candidate

510 years of experience as an Executive Assistant, Personal Assistant, Chief of

Staff, or in a similar high-level support role

Experience working directly with a business owner, promoter, entrepreneur, CEO,

Director, HNI, UHNI, or senior executive preferred

Exceptional communication skills in English and Hindi, with proficiency in the

local language

Excellent written English and the ability to draft professional emails, messages,

letters, and .