Project Executive

Project Executive | Urban Vault

Experience: 1-3 YearsDepartment: ProjectsLocation: IndiaEmployment Type: Full-time

About the Role

Urban Vault is looking for a proactive and execution-focused Project Executive to support and manage the end-to-end execution of commercial interior, fit-out, coworking, and managed workspace projects.

The role will involve coordinating project activities from the initial planning and site-readiness stage through execution, quality checks, and final handover. The ideal candidate should be comfortable working on-site, coordinating with multiple stakeholders, following up with vendors and contractors, tracking timelines, and resolving day-to-day execution challenges.

This is a hands-on role that requires strong ownership, attention to detail, effective communication, and the ability to work in a fast-paced project environment.

Key Responsibilities

Project Execution

Manage and coordinate the execution of commercial interior and managed workspace projects from planning through completion and handover.

Monitor day-to-day project activities to ensure work progresses according to approved timelines, plans, and requirements.

Track project milestones, site readiness, material availability, and overall execution progress.

Coordinate different stages of interior fit-out and workspace execution to ensure smooth project flow.

Conduct regular site visits and monitor ongoing work to identify delays, gaps, or execution issues.

Ensure project activities are completed within agreed timelines and expected quality standards.

Vendor & Contractor Coordination

Coordinate closely with contractors, vendors, suppliers, site teams, and other external partners.

Follow up with vendors and contractors regarding work schedules, material requirements, manpower, and deliverables.

Ensure timely availability of materials, resources, and manpower required for project execution.

Track vendor and contractor commitments and escalate delays or issues when required.

Maintain effective working relationships with project partners and stakeholders.

Site Management & Quality

Monitor site readiness and ensure execution activities are aligned with project requirements.

Conduct regular checks on the quality and progress of work being carried out at the site.

Identify quality concerns, execution gaps, or deviations and coordinate corrective action.

Ensure work is carried out in accordance with required safety and quality standards.

Support the team in maintaining proper site coordination and execution discipline.

Project Tracking & Reporting

Maintain regular updates on project progress, timelines, pending activities, and critical deliverables.

Track project schedules and follow up on activities that may impact the overall completion timeline.

Prepare and maintain project-related reports, trackers, documentation, and status updates.

Highlight potential delays, risks, dependencies, and site-level challenges to the relevant stakeholders.

Ensure proper documentation and coordination throughout the project lifecycle.

Stakeholder Coordination

Coordinate with internal teams, vendors, contractors, clients, and other stakeholders to ensure smooth project execution.

Maintain clear and timely communication regarding project requirements, updates, and dependencies.

Support effective coordination between design, procurement, execution, and other relevant teams.

Address routine project-related concerns and ensure timely follow-up until closure.

Problem Solving & Delivery

Identify on-site challenges and coordinate with the relevant teams to find practical and timely solutions.

Take ownership of assigned project activities and ensure tasks are followed through to completion.

Proactively identify potential bottlenecks and take corrective action before they affect project timelines.

Ensure execution remains aligned with project objectives, quality expectations, and agreed delivery timelines.

Support final project completion, snag resolution, and handover activities.

What We're Looking For

1-3 years of relevant experience in commercial interiors, interior fit-outs, coworking spaces, managed office spaces, or related project execution.

Hands-on exposure to project execution and site coordination.

Strong coordination and follow-up skills.

Excellent communication and interpersonal skills.

Strong problem-solving and decision-making abilities.

Ability to coordinate effectively with vendors, contractors, internal teams, and other stakeholders.

Strong organizational and time-management skills.

Ability to track multiple activities and priorities simultaneously.

Proactive and execution-oriented approach.

Strong ownership and accountability for assigned responsibilities.

Comfortable working in a fast-paced and dynamic environment.

Willingness to travel to project sites as required.

Ability to work independently while collaborating effectively with cross-functional teams.