HR & People Operations Executive Zoho People, Recruit & Payroll

HR & People Operations Executive Zoho People, Recruit & Payroll

Location: Madurai, Tamil Nadu

Work Arrangement: Hybrid Madurai-based candidates only

Employment Type: Full-Time | Permanent

Working Days: Monday Saturday

Working Hours: 9:00 AM 6:00 PM

Salary: 25,000 30,000 per month

Experience: 3+ years of relevant professional experience

Joining: Immediate / Short Notice Preferred

About Chess Gaja

Chess Gaja is a global online chess academy founded by GrandMaster Priyadharshan Kannappan, serving students across 50+ countries through a distributed network of chess coaches and business operations employees.

We are looking for an experienced HR & People Operations Executive who can take ownership of our HR operations end-to-end.

This is an execution-oriented role for someone who already has practical experience managing HR processes, payroll and HR technology.

The ideal candidate will have strong hands-on experience with Zoho People, Zoho Recruit and Zoho Payroll, along with basic accounting knowledge and the ability to coordinate routine finance and accounting matters with our auditor.

This is not a fresher or training position. Prior professional experience is required.

IMPORTANT MADURAI LOCATION REQUIREMENT

This position is open ONLY to candidates who currently live in Madurai, Tamil Nadu.

You must be currently residing in Madurai and able to regularly work from our Madurai location when required.

The role is hybrid, meaning there will be a combination of office-based and work-from-home work depending on business requirements and the nature of the work.

Candidates currently living outside Madurai should NOT apply.

We are specifically building this position around a Madurai-based team member, so relocation from another city is not the hiring model for this position.

What You Will Own

You will be responsible for running the company's day-to-day HR and People Operations, including:

Recruitment Onboarding Employee Records Attendance & Leave Payroll HR Documentation Employee Support HR Reporting Exits

You will also handle basic finance/accounting coordination and work with our auditor when required.

1. HR & People Operations

Maintain accurate employee records in Zoho People.Manage employee onboarding and documentation.Manage attendance, leave and other employee records.Manage probation and confirmation processes.Prepare offer letters, appointment letters, confirmation letters and other HR documentation.Maintain HR policies and employee documentation.Handle employee queries relating to HR processes, attendance, leave and payroll.Coordinate employee exits and maintain appropriate documentation.Maintain confidentiality of employee and payroll information.Identify gaps in HR processes and implement practical improvements.Zoho People

You should have genuine hands-on experience with Zoho People, including:

Employee setup and managementAttendance configuration and managementLeave policies and workflowsEmployee information managementHR workflowsReportsBasic system configurationTroubleshooting and process improvementWe are looking for someone who can operate and improve Zoho People, not simply enter employee information into the system.

2. Recruitment Operations Zoho Recruit

You will manage the operational side of recruitment.

Responsibilities include:

Creating and managing job openings.Managing candidate pipelines.Maintaining candidate records.Coordinating interviews and assessments.Managing recruitment stages and workflows.Maintaining recruitment data and reports.Coordinating with hiring managers.Ensuring candidates move efficiently through the recruitment process.Maintaining an organized talent database.3. Payroll Zoho Payroll

This is a critical responsibility of the role.

You must have prior practical experience using Zoho Payroll.

You will be responsible for:

Preparing and processing monthly payroll.Verifying attendance, leave and payroll inputs.Checking salary calculations.Managing deductions and other payroll components.Reviewing payroll before processing.Identifying and resolving discrepancies.Maintaining payroll records.Preparing payroll-related reports and documentation.Coordinating salary revisions, incentives, bonuses and other payroll inputs.The person hired should be capable of independently running the monthly payroll process after understanding Chess Gaja's internal structure and policies.

4. Basic Accounts & Finance Coordination

This is not a full-fledged accountant position.

However, you must have sufficient accounting knowledge to understand basic financial information, perform routine number crunching and coordinate effectively with our auditor.

Responsibilities include:

Maintaining basic financial records in Zoho Books.Performing basic reconciliation and checking financial data.Organizing invoices, bills and supporting documents.Tracking basic receivables and payables information.Cross-checking operational numbers and identifying .