Event Coordinator

Job highlights

• Annual Bonus, Travel Allowance (TA), Internet AllowanceJob DescriptionWEDDING EVENTS HANDLING AND MANAGEMENTContact Us :- +91 93631 95131Responsibilities● Design and manage comprehensive event production timelines and logistics starting 30 days pre-event, including vendor coordination, site layout planning, and resource allocation● Identify, evaluate, and negotiate with external vendors (florists, décor, DJ, lighting, transport) to achieve cost targets while maintaining quality standards● Prepare detailed pack and tag lists, work plans, and vendor confirmations to ensure seamless event execution and on-site coordination● Monitor and optimize event profitability margins by managing production costs, material procurement, and tracking actual expenses against budgets● Conduct monthly facility maintenance including deep cleaning, equipment servicing, inventory audits, and 5S compliance checks for office and storage spaces● Travel to event venues (minimum 4 tim

WEDDING EVENTS HANDLING AND MANAGEMENT Contact Us :- [hidden] Responsibilities ●      Design and manage comprehensive event production timelines and logistics starting 30 days pre-event, including vendor coordination, site layout planning, and resource allocation ●      Identify, evaluate, and negotiate with external vendors (florists, décor, DJ, lighting, transport) to achieve cost targets while maintaining quality standards ●      Prepare detailed pack and tag lists, work plans, and vendor confirmations to ensure seamless event execution and on-site coordination ●      Monitor and optimize event profitability margins by managing production costs, material procurement, and tracking actual expenses against budgets ●      Conduct monthly facility maintenance including deep cleaning, equipment servicing, inventory audits, and 5S compliance checks for office and storage spaces ●      Travel to event venues (minimum 4 times monthly) to oversee on-site setup, manage real-time challenges, and coordinate team activities during event execution ●      Maintain and update vendor database in Odoo, conduct post-event performance reviews, and build long-term vendor relationships ●      Manage internal labour allocation for godown operations and event setup while optimizing resource utilization ●      Update marketing platforms and promotional materials with event photos, venue details, and Canva designs post-event Key Result Areas ●      Event Planning & Coordination: Deliver 100% of planned events on schedule with accurate vendor confirmations and zero same-day coordination issues. ●      Vendor Management & Negotiation: Achieve cost savings against initial estimates while maintaining vendor satisfaction and a robust, updated vendor database. ●      Production & Décor Profitability: Maximize event décor profitability margins through cost-effective material sourcing, production efficiency, and inventory reuse optimization. ●      Godown & Facility Management: Maintain facility operations at peak efficiency with scheduled maintenance completion, 5S compliance, and minimal supply chain disruptions. ●      Travel & On-Site Event Execution: Execute flawless on-site events by resolving real-time challenges, completing monthly venue assessments, and delivering timely marketing content updates. Skills ●      Event planning and project management ●      Vendor negotiation and relationship management ●      Budget management and cost control ●      Logistics and supply chain coordination ●      Facility and inventory management ●      Microsoft Office and Odoo system proficiency ●      Basic Photography skill and digital marketing content creation ●      Team coordination and problem-solving under pressure ●      4 wheeler driving access Knowledge ●      Wedding event industry standards and best practices ●      Vendor management and procurement processes ●      Event production workflows and timelines ●      Facility maintenance and 5S methodology ●      Inventory management and stock control ●      Marketing content platforms and design tools (Canva, Google Maps) ●      Cost estimation and profitability analysis