Front Office Executive

About the job:Key Responsibilities:

1. Serve as the first point of contact for visitors, clients, and members, offering a warm and professional welcome.

2. Manage the front office reception area, ensuring it is well-organized, clean, and presentable at all times.

3. Handle incoming calls, emails, and inquiries promptly and courteously; redirect calls and messages to appropriate personnel.

4. Maintain visitor logs, issue visitor passes, and ensure security and confidentiality protocols are followed.

5. Coordinate with housekeeping and maintenance teams to ensure smooth daily operations of the coworking space.

6. Manage booking and scheduling of meeting rooms, conference spaces, and event areas through the internal system.

7. Assist members and guests with check-ins, workspace allocations, and general information regarding facilities.

8. Maintain accurate records of daily walk-ins, visitor feedback, and occupancy reports.

9. Handle courier and mail management, receiving, sorting, and dispatching packages appropriately.

10. Support the operations and community management team in organizing internal events, workshops, and client activities.

11. Manage inventory of office supplies, pantry items, and stationery, and coordinate timely replenishment.

12. Liaise with vendors and service providers for facility management, housekeeping, and other office requirements.

13. Maintain records of invoices, petty cash, and assist in preparing reports for management review.

14. Ensure a smooth onboarding experience for new members and provide continuous support throughout their membership.

15. Uphold company policies, maintain professionalism, and ensure confidentiality in all interactions.

16. Assist management in administrative and operational support tasks as required.

The roles and responsibilities listed are not exhaustive and may be subject to change as deemed necessary by the organization.

Note:

1. Working days - Monday to Saturday

2. Working hours - 8:00 am to 5:00 pmWho can apply:Only those candidates can apply who:have minimum 1 years of experienceSalary:₹ 2,50,000 - 4,50,000 /yearExperience:1 year(s)Deadline:[hidden]:59:59Skills required:Leadership, MS-Office, Attention to Detail, Time Management, Client Interaction, Problem Solving, Coordination, Teamwork, Client Relationship, Adaptability, Effective Communication, Document Management, Cultural Awareness, Collaboration and Conflict ManagementAbout Company:SYKAM ASSETS MANAGEMENT (OPC) PRIVATE LIMITED is a dynamic and professionally managed organisation offering a comprehensive range of services that cater to the evolving needs of businesses and individuals. With diversified operations spanning co-working spaces, residential property leasing, management consulting, information technology solutions, human resource services, and food & hospitality operations, the company is committed to delivering high-quality, flexible, and result-driven solutions. We built on the pillars of excellence, integrity, flexibility, and innovation. We are committed to maintaining the highest standards of quality and professionalism across all service verticals. Our customer-centric approach ensures that every solution we provide is tailored to meet specific client needs, driving measurable and sustainable results.

Responsibilities

Key Responsibilities:

1. Serve as the first point of contact for visitors, clients, and members, offering a warm and professional welcome.

2. Manage the front office reception area, ensuring it is well-organized, clean, and presentable at all times.

3. Handle incoming calls, emails, and inquiries promptly and courteously; redirect calls and messages to appropriate personnel.

4. Maintain visitor logs, issue visitor passes, and ensure security and confidentiality protocols are followed.

5. Coordinate with housekeeping and maintenance teams to ensure smooth daily operations of the coworking space.

6. Manage booking and scheduling of meeting rooms, conference spaces, and event areas through the internal system.

7. Assist members and guests with check-ins, workspace allocations, and general information regarding facilities.

8. Maintain accurate records of daily walk-ins, visitor feedback, and occupancy reports.

9. Handle courier and mail management, receiving, sorting, and dispatching packages appropriately.

10. Support the operations and community management team in organizing internal events, workshops, and client activities.

11. Manage inventory of office supplies, pantry items, and stationery, and coordinate timely replenishment.

12. Liaise with vendors and service providers for facility management, housekeeping, and other office requirements.

13. Maintain records of invoices, petty cash, and assist in preparing reports for management review.

14. Ensure a smooth onboarding experience for new members and provide continuous support throughout their membership.

15. Uphold company policies, maintain professionalism, and ensure confidentiality in all interactions.

16. Assist management in administrative and operational support tasks as required.

The roles and responsibilities listed are not exhaustive and may be subject to change as deemed necessary by the organization.

Note:

1. Working days - Monday to Saturday

2. Working hours - 8:00 am to 5:00 pm