Administrative Assistant

About the job:Key responsibilities:

1. Assist the executive assistant (EA) in executing day-to-day administrative duties with accuracy, speed, and discretion

2. Take ownership of delegated tasks, ensuring timely and error-free completion

3. Maintain a proactive approach in anticipating needs and offering support before being asked

4. Manage and coordinate internal and external meetings, appointments, and events as per instructions from the EA

5. Assist in calendar updates, conference room bookings, and reminder setups to support the EA's scheduling efforts

6. Organize, update, and maintain physical and digital records, files, and confidential documents

7. Assist in preparing reports, presentations, and briefings by gathering required information from various sources

8. Track the progress of assigned tasks and projects delegated by the EA and provide regular status updates

9. Maintain clear records of deadlines and pending items, and ensure nothing is overlooked

10. Perform any additional tasks assigned by the executive assistant without hesitation

11. Remain flexible and adaptable in supporting ad hoc requests and shifting priorities

12. Uphold professional standards in behavior, communication, and decision-making

13. Ensure accuracy and consistency in all documentation handled

14. Liaise with internal departments on behalf of the EA

15. Maintain a 'no follow-up required' attitude by ensuring that assigned responsibilities are completed without delays or errors

Note:

1. Working days - Monday to Saturday

2. Working hours - 8 am to 5 pm

The roles and responsibilities listed are not exhaustive and may be subject to change as deemed necessary by the organization.Who can apply:Only those candidates can apply who:have minimum 1 years of experienceSalary:₹ 2,50,000 - 4,00,000 /yearExperience:1 year(s)Deadline:[hidden]:59:59Skills required:Leadership, MS-Office, Team Management, MS-Word, MS-PowerPoint, Attention to Detail, Time Management, Multitasking, MS-Excel, Problem Solving, Coordination, English Proficiency (Spoken), English Proficiency (Written), Adaptability, Email Management, Office Management, Administrative Support, Customer Support, Conflict Management and Travel ManagementAbout Company:SYKAM ASSETS MANAGEMENT (OPC) PRIVATE LIMITED is a dynamic and professionally managed organisation offering a comprehensive range of services that cater to the evolving needs of businesses and individuals. With diversified operations spanning co-working spaces, residential property leasing, management consulting, information technology solutions, human resource services, and food & hospitality operations, the company is committed to delivering high-quality, flexible, and result-driven solutions. We built on the pillars of excellence, integrity, flexibility, and innovation. We are committed to maintaining the highest standards of quality and professionalism across all service verticals. Our customer-centric approach ensures that every solution we provide is tailored to meet specific client needs, driving measurable and sustainable results.

Responsibilities

Key responsibilities:

1. Assist the executive assistant (EA) in executing day-to-day administrative duties with accuracy, speed, and discretion

2. Take ownership of delegated tasks, ensuring timely and error-free completion

3. Maintain a proactive approach in anticipating needs and offering support before being asked

4. Manage and coordinate internal and external meetings, appointments, and events as per instructions from the EA

5. Assist in calendar updates, conference room bookings, and reminder setups to support the EA's scheduling efforts

6. Organize, update, and maintain physical and digital records, files, and confidential documents

7. Assist in preparing reports, presentations, and briefings by gathering required information from various sources

8. Track the progress of assigned tasks and projects delegated by the EA and provide regular status updates

9. Maintain clear records of deadlines and pending items, and ensure nothing is overlooked

10. Perform any additional tasks assigned by the executive assistant without hesitation

11. Remain flexible and adaptable in supporting ad hoc requests and shifting priorities

12. Uphold professional standards in behavior, communication, and decision-making

13. Ensure accuracy and consistency in all documentation handled

14. Liaise with internal departments on behalf of the EA

15. Maintain a 'no follow-up required' attitude by ensuring that assigned responsibilities are completed without delays or errors

Note:

1. Working days - Monday to Saturday

2. Working hours - 8 am to 5 pm

The roles and responsibilities listed are not exhaustive and may be subject to change as deemed necessary by the organization.