Remote Accounts Receivable Specialist - Cash Applications

Note: The job is a remote job and is open to candidates in USA. GCX is a provider of medical instruments and IT mounting solutions for the healthcare industry. The Accounts Receivable Specialist Cash Applications is responsible for the accurate application of customer payments and maintaining the integrity of Accounts Receivable records, while collaborating with cross-functional teams to resolve payment discrepancies.

Responsibilities

Generate and distribute customer invoices accurately and in a timely mannerIssue customer credit memos and process Return Material Authorizations (RMAs) in accordance with company policies and approval requirementsDownload and retrieve bank files, lockbox files, ACH remittance information, and payment notifications from multiple bank accountsApply customer payments received through ACH, checks, wire transfers, credit cards, lockbox, and other payment methods, including multi-currency transactionsResearch, reconcile, and resolve unapplied cash and payment discrepancies to ensure payments are accurately appliedReconcile daily cash receipts and bank deposits to the general ledgerMaintain accurate records of cash application activity, payment documentation, and supporting files by saving documentation in designated shared folders in accordance with company policies and record retention requirementsProcess customer refunds in accordance with internal policies and proceduresPartner closely with the Collections team to ensure timely resolution of payment issues by communicating payment activity, unapplied cash, disputed items, short payments, deductions, and other issues impacting collections. Act as a key resource in supporting collection efforts and improving cash flowAssist with month-end close activities, including cash application reconciliations and bank account reconciliationsMonitor and respond to the Accounts Receivable and credit card inboxes, ensuring timely follow-up on customer and internal inquiriesComplete onboarding documentation for customer payment portals, supplier registration systems, and other customer payment platformsSupport internal and external audit requests by providing payment documentation and reconciliation supportMaintain a high level of accuracy while meeting daily processing deadlinesIdentify opportunities to improve cash application processes and overall operational efficiencyPerform other Accounts Receivable and accounting duties as assigned

Skills

Associate's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience2+ years of experience in Accounts Receivable, Cash Applications, or a related accounting roleExperience processing high-volume customer payments and cash receiptsStrong attention to detail, organizational, and problem-solving skillsEffective written and verbal communication skillsProficiency in reputed company Excel and ERP/accounting systems preferred

Benefits

Healthcare and dental planLife, long-term disability, and accidental death insurance401(k) planPaid vacation and holidaysEducational assistance programFitness facilities in our California and Texas locationsFlexible scheduling

Company Overview

By dedicating ourselves specifically to the healthcare industry, we have been able to develop a unique understanding of the interaction between medical devices, users, and healthcare environments. It was founded in 1971, and is headquartered in Petaluma, California, USA, with a workforce of 201-500 employees. Its website is [hidden]

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