Personal Assistant

Job highlights

• PF, Health InsuranceJob DescriptionJob Position: Personal Assistant to CEOJob Location: Sector- 2, Noida, Head Office Job PurposeWe are looking for a competent Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. Key Responsibilities: · Act as the point of contact between the CEO, Personals and internal/external clients.· Undertake the tasks of receiving calls, take messages and routing correspondence· Maintain calendar/diary, arrange meetings and appointments and provide reminders· Make travel arrangements: a). Must have good contacts with reliable panel of travel panel for making land/train/air bookings & visa’s etc. (b). Must possess competence in closing travel portals & have necessary aptitude to use apps like Google maps etc. to plan appropriate location of hotels etc. close to points of visits in alien cities also.· Manage CEO’s personal expenses & prepare financial statements mapping al

Job Position: Personal Assistant to CEO Job Location: Sector- 2, Noida, Head Office   Job PurposeWe are looking for a competent Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.   Key Responsibilities:   ·      Act as the point of contact between the CEO, Personals and internal/external clients. ·      Undertake the tasks of receiving calls, take messages and routing correspondence ·      Maintain calendar/diary, arrange meetings and appointments and provide reminders ·      Make travel arrangements: a). Must have good contacts with reliable panel of travel panel for making land/train/air bookings & visa’s etc. (b). Must possess competence in closing travel portals & have necessary aptitude to use apps like Google maps etc. to plan appropriate location of hotels etc. close to points of visits in alien cities also. ·      Manage CEO’s personal expenses & prepare financial statements mapping all monthly utilities, membership, fees, misc. expenses, credit card statements & insurance premiums etc. ·      Take dictation, minutes and accurately prepare data & MOM ·      Make daily task list & schedule for CEO, reports, presentations and briefs ·      Develop and maintain an efficient documentation and filing system ·      Maintenance of CEO’s office and estate management (including his residence & other fixed assets installed therein) ·      Liaison with key suppliers, contractors, consultants, customers & service providers ·      Manage itineraries of visiting guests; to include airport pick up’s, hotel stays, sight-seeing, hosting meals, arranging gifts, meetings etc. ·     Maintain list of birthdays / anniversaries/ other key dates of the CEO’s professional & personal contacts; arrange calls, flowers & gifts etc.   Key Requirements   ·      Proven experience as a Personal administrative assistant, Personal assistant or in other secretarial position ·      Full comprehension of office management systems and procedures ·      Excellent knowledge of MS Office, especially excel ·      Proficiency in English language written and oral ·      Exemplary planning and time management skills ·      Up-to-date with advancements in office gadgets and applications ·      Ability to multitask and prioritize daily workload ·      High level verbal and written communications skills ·      Discretion and confidentiality ·      Should be available as and when required to handle the assignments / task in critical situations. Desired Qualification: Bachelor’s degree; additional qualification or degree course in Secretarial or Personal Assistant would be given weightage ·      Pleasing personality ·       Experience: 10-15 years, preferably 32-35 plus age with minimal personal commitments / obligations.