Personal Assistant

Job Description: Personal Assistant (PA) Job Purpose The Personal Assistant will provide high-level administrative, organizational, and operational support to ensure the efficient running of the executive’s professional and personal schedule. The ideal candidate is proactive, highly organized, detail-oriented, and capable of handling confidential information with complete discretion. Key Responsibilities Calendar & Schedule Management Manage, organize, and update complex daily calendars across multiple time zones. Schedule meetings, appointments, conference calls, and internal/external events. Screen incoming calls, emails, and requests, prioritizing urgent matters for review. Travel & Logistics Planning Arrange seamless end-to-end itineraries for business and personal travel (flights, accommodation, ground transportation, visas, and detailed schedules). Prepare travel briefing packs, expense tracking, and documentation prior to departure. Communication & Administrative Support Serve as the primary point of contact between the executive and internal/external stakeholders. Draft, edit, and proofread correspondence, emails, memos, presentations, and reports. Prepare meeting agendas, take actionable minutes, and track follow-up tasks. Operational & Personal Coordination Track personal expenses, manage reimbursements, and coordinate vendor invoices. Assist with personal errands, household vendor management, or lifestyle administration as needed. Maintain an organized physical and digital filing system with strict confidentiality. Qualifications & Key Requirements Experience: 2+ years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role. Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred). Technical Skills: Proficiency in Google Workspace / Microsoft Office 365, calendar management tools, and project management applications (e.g., Notion, Asana, Trello). Communication: Excellent written and verbal communication skills. Core Competencies: Exceptional time management and multi-tasking capabilities. Strong problem-solving abilities with a proactive, self-starter mindset. High level of integrity, diplomacy, and discretion in managing sensitive data.