Human Resources (HR) - Internship

About the internship:This role exists to streamline ACI Automation's HR process end-to-end: turning recruitment, onboarding, and day-to-day HR record-keeping into a consistent, tracked system rather than scattered manual effort. The intern works directly across the Recruitment SOP, Manpower Tracker, and Onboarding process defined in the HR Operating Manual, under the guidance of the HR Head.

Selected intern's day-to-day responsibilities include:

A. Recruitment Coordination

1. Post approved openings across job portals, LinkedIn, and the careers page, and keep every listing current with the Manpower Tracker.

2. Screen incoming applications against JD criteria and build shortlists for Department Head review.

3. Schedule and coordinate HR, technical, and final-round interviews, and follow up on interviewer feedback and scorecards within the SOP's TAT targets.

4. Maintain the Candidate Tracker, ensuring one record per candidate from sourcing through offer and onboarding, so information is not tracked only in email or WhatsApp threads.

5. Support offer rollout by drafting offer letters from the approved template, tracking acceptance, and following up through joining.

B. Onboarding & HR Operations

1. Manage the new-joiner checklist, including documentation, system access requests, Day-1 induction logistics, and policy handbook acknowledgment.

2. Schedule and log 30/60/90-day check-ins for new hires and flag early concerns to the HR Head.

3. Maintain personnel records, including offer letters, appointment letters, and ID proofs, in the HR document system, keeping them audit-ready.

4. Support the Training Tracker by logging attendance, hours, and feedback for each session conducted under the Training Calendar.

5. Assist with attendance and leave reconciliation, along with general HR administrative support as required.

C. Reporting

1. Prepare a weekly recruitment status update covering open positions, stages, and pending actions for the HR Head.

2. Help consolidate monthly manpower and training reports.Who can apply:Only those candidates can apply who:are available for full time (in-office) internshipcan start the internship between 18th Sep'26 and 27th Oct'26are available for duration of 4 monthshave relevant skills and interests* Women wanting to start/restart their career can also apply.Stipend:INR₹ 5,000 - 8,000 /monthDeadline:[hidden]:59:59Other perks:Certificate, Letter of recommendationSkills required:MS-Office, Content Writing and English Proficiency (Written)Other Requirements:1. Pursuing or recently completed a degree in HR, Business Administration, Psychology, or a related field.2. Comfortable with spreadsheets (Google Sheets/Excel) and document tools (Google Drive/Notion); no coding required.3. Strong follow-up discipline: this role lives or dies on things not falling through the cracks.4. Clear written and spoken communication in English (Tamil a plus, given the candidate base for Sales/Service/Production roles).5. Comfortable coordinating with multiple Department Heads and candidates simultaneously.About Company:A company specializing in developing microcontroller-based instruments and developing software for industrial automation.Additional information:What Success Looks Like in 90 Days:

1. Candidate Tracker is live and is the single place anyone checks for recruitment status; no parallel spreadsheets or email threads.

2. Every new joiner in the period has gone through the full onboarding checklist with no missed steps.

3. The weekly recruitment status update is running on time, every week, without reminders.

Responsibilities

This role exists to streamline ACI Automation's HR process end-to-end: turning recruitment, onboarding, and day-to-day HR record-keeping into a consistent, tracked system rather than scattered manual effort. The intern works directly across the Recruitment SOP, Manpower Tracker, and Onboarding process defined in the HR Operating Manual, under the guidance of the HR Head.

Selected intern's day-to-day responsibilities include:

A. Recruitment Coordination

1. Post approved openings across job portals, LinkedIn, and the careers page, and keep every listing current with the Manpower Tracker.

2. Screen incoming applications against JD criteria and build shortlists for Department Head review.

3. Schedule and coordinate HR, technical, and final-round interviews, and follow up on interviewer feedback and scorecards within the SOP's TAT targets.

4. Maintain the Candidate Tracker, ensuring one record per candidate from sourcing through offer and onboarding, so information is not tracked only in email or WhatsApp threads.

5. Support offer rollout by drafting offer letters from the approved template, tracking acceptance, and following up through joining.

B. Onboarding & HR Operations

1. Manage the new-joiner checklist, including documentation, system access requests, Day-1 induction logistics, and policy handbook acknowledgment.

2. Schedule and log 30/60/90-day check-ins for new hires and flag early concerns to the HR Head.

3. Maintain personnel records, including offer letters, appointment letters, and ID proofs, in the HR document system, keeping them audit-ready.

4. Support the Training Tracker by logging attendance, hours, and feedback for each session conducted under the Training Calendar.

5. Assist with attendance and leave reconciliation, along with general HR administrative support as required.

C. Reporting

1. Prepare a weekly recruitment status update covering open positions, stages, and pending actions for the HR Head.

2. Help consolidate monthly manpower and training reports.