Front Office Administrator

Deevyashakti Group is looking for a professional, organized, and customer-focused Front Office Administrator to manage the front office and support day-to-day administrative operations. The ideal candidate will create a positive first impression for visitors while ensuring smooth office functioning through effective coordination and administrative support.

*Key Responsibilities*

*Front Office Management*

1. Welcome and assist visitors, clients, vendors, and interview candidates professionally.

2. Answer, screen, and transfer incoming telephone calls.

3. Maintain visitor registers and issue visitor passes as per company policy.

4. Ensure the reception area is clean, organized, and presentable at all times.

5. Handle incoming and outgoing couriers, parcels, and postal correspondence.

*Administrative Support*

1. Coordinate meeting room bookings and arrange refreshments when required.

2. Manage office stationery, pantry supplies, and other administrative inventory.

3. Coordinate with housekeeping, security, maintenance, and facility vendors.

4. Maintain records of office assets, consumables, and service requests.

5. Support travel bookings, hotel reservations, and vehicle arrangements for employees and guests.

6. Assist in preparing reports, presentations, letters, and other documentation.

7. Maintain office files, records, and confidential documents.

8. Maintain attendance records of visitors and contract staff where applicable.

9. Assist the HR team with employee engagement activities and event coordination.

*Vendor & Facility Coordination*

1. Liaise with external vendors for office maintenance and services.

2. Track AMC schedules and vendor invoices.

3. Ensure uninterrupted availability of office utilities and supplies.

*Compliance & Safety*

1. Follow company security procedures for visitor management.

2. Ensure adherence to workplace safety and administrative policies.

3. Maintain confidentiality of company information and records.

*Required Qualifications*

1. Bachelor's Degree in any discipline.

2. 25 years of experience in Front Office, Administration, or Reception.

3. Experience in a corporate or manufacturing environment is preferred.

*Required Skills*

1. Excellent verbal and written communication skills.

2. Pleasant personality with a professional appearance.

3. Strong interpersonal and customer service skills.

4. Good organizational and multitasking abilities.

5. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

6. Ability to work independently and handle multiple priorities.

7. High level of integrity and confidentiality.

Compensation: 20,[hidden],000.00 per month

Benefits:

Health insurance

Provident Fund

Education:

Bachelor's (Preferred)

Experience:

Office Administration: 2 years (Preferred)

Work Location: In person .