Medical Records Administrator

JOB DESCRIPTION MEDICAL RECORDS EXECUTIVE

Department: Medical Records Department

Designation: Medical Records Executive

Industry: Women & Children Hospital

Reports To: Medical Records In-Charge / Hospital Administration

Job Summary

The Medical Records Executive is responsible for maintaining, organizing, updating, and retrieving patient medical records accurately and confidentially. The role involves coordinating with doctors, nursing staff, billing, insurance, front office, and other departments to ensure complete and timely documentation of patient records in accordance with hospital policies and applicable regulatory requirements.

Key Responsibilities

Maintain and organize In-Patient (IP) and Out-Patient (OP) medical records systematically.

Ensure patient files contain all required clinical and administrative documents.

Collect, verify, and file case sheets, investigation reports, consent forms, discharge summaries, operative notes, progress notes, and other medical documents.

Check medical records for completeness, accuracy, signatures, dates, and required documentation.

Coordinate with doctors and nursing departments for completion of pending medical documentation.

Maintain proper indexing, numbering, tracking, storage, and retrieval of patient records.

Enter and update patient information accurately in the Hospital Information System (HIS/HMIS) or electronic medical record system.

Scan and upload physical records and ensure proper digital documentation wherever applicable.

Process requests for medical records from authorized patients, attendants, doctors, insurance companies, and other approved authorities as per hospital policy.

Maintain strict confidentiality and privacy of patient information.

Support medical record requirements for TPA/Insurance claims, audits, NABH documentation, medico-legal cases, and statutory requirements.

Coordinate with the billing and insurance departments regarding missing or required medical documents.

Maintain records of disch

Compensation: From 18,000.00 per month

Work Location: In person .