Executive Support Specialist

Job highlights

• PF, Travel Allowance (TA), Mobile Allowance, Health Insurance, ESI (ESIC)Job DescriptionExecutive SupportManage the Director's calendar, appointments, meetings, and travel schedules.Coordinate internal and external meetings, ensuring all required documents are prepared in advance.Screen calls, emails, and correspondence, prioritizing urgent matters.Draft, prepare, and review letters, emails, presentations, reports, and other business documents.Take meeting minutes and follow up on action items.Coordination & CommunicationAct as the primary point of contact between the Director and internal/external stakeholders.Coordinate with departments to ensure timely completion of assigned tasks.Maintain professional communication with clients, vendors, consultants, and government authorities.Track project updates and provide regular status reports to the Director.Administrative ResponsibilitiesMaintain confidential records, files, agreements, and company documents.Organize business travel, accomm

Executive SupportManage the Director's calendar, appointments, meetings, and travel schedules. Coordinate internal and external meetings, ensuring all required documents are prepared in advance. Screen calls, emails, and correspondence, prioritizing urgent matters. Draft, prepare, and review letters, emails, presentations, reports, and other business documents. Take meeting minutes and follow up on action items. Coordination & CommunicationAct as the primary point of contact between the Director and internal/external stakeholders. Coordinate with departments to ensure timely completion of assigned tasks. Maintain professional communication with clients, vendors, consultants, and government authorities. Track project updates and provide regular status reports to the Director. Administrative ResponsibilitiesMaintain confidential records, files, agreements, and company documents. Organize business travel, accommodation, and itinerary planning. Monitor important deadlines, renewals, and compliance requirements. Handle office administration related to the Director's office. Real Estate Coordination Assist in preparing project reports, MIS, presentations, and documentation. Coordinate with sales, marketing, legal, finance, and project teams. Maintain records of property documents, agreements, approvals, and client communications. Follow up on project milestones and pending approvals. Miscellaneous Responsibilities arrange business events, client meetings, and conferences. Handle confidential assignments with integrity. Perform any additional tasks assigned by the Director.