Accountant/ Accounts Executive

Working hours - 11AM to 8PM Week off - Tuesday Location - Near Jatin Das Park Metro, Hazra More, Kolkata, West Bengal, A. Student Fee and Revenue Accounting • Maintain accurate student-wise fee collection records. • Record admission fees, tuition fees, instalments, and other applicable charges. • Track outstanding student fees and prepare a pending-fee report. • Verify fee receipts against bank credits, cash deposits, and other authorised collection channels. • Record refunds, cancellations, scholarships, and fee adjustments after approval. • Reconcile fee collection reports received from different branches or centres. B. Franchise and Sub-Centre Accounting • Maintain separate accounts for each franchise or sub-centre. • Verify student admissions and fee collections reported by each centre. • Calculate the amount payable to each centre according to the approved revenue-sharing arrangement. • Verify supporting documents before processing payments. • Maintain records of franchise fees, commissions, revenue shares, and other contractual payments. • Follow up on outstanding amounts receivable from franchisees. • Ensure that cash collections are deposited and reported within the prescribed timeline. • Prepare monthly centre-wise income, expenses, and outstanding statements. C. Statutory Compliance and Taxation • Maintain records required for TDS and GST compliance, wherever applicable. • Assist in preparing TDS calculations and payment details. • Verify vendor PAN details and applicable tax deduction rates. • Maintain records of TDS deductions and certificates. • Assist in reconciling TDS with relevant tax records and returns. • Coordinate with the Chartered Accountant for GST returns, TDS returns, and other applicable filings. • Maintain records of statutory payments and filing acknowledgements. • Track compliance deadlines and notify the reporting manager of upcoming due dates. D. Bank, Cash and Payment Management • Record daily bank transactions. • Reconcile bank statements and accounting ledgers. • Verify cash deposits against collection reports. • Maintain records of payments made through NEFT, RTGS, IMPS, UPI, and other applicable channels. • Prepare payment statements for management approval. • Identify duplicate payments, unexplained bank entries, and other discrepancies. • Maintain proper supporting documents for every payment. E. Billing & Invoice Preparation • Prepare accurate bills/invoices for student fees, franchise fees, services, and other approved charges. • Verify the customer/student/centre details, billing period, description, amount, discounts, and applicable taxes before issuing a bill. • Ensure bills are raised only against approved rates, fee structures, agreements, or authorised instructions. • Maintain proper invoice numbering and a record of issued, pending, cancelled, and revised bills. • Send bills to the relevant students, branches, franchisees, vendors, or clients within the prescribed timeline. • Coordinate with the concerned department or centre to resolve billing discrepancies and follow up on unpaid invoices. • Keep copies of bills and supporting documents for accounting, reconciliation, and audit purposes. F. Daily, Weekly and Monthly Responsibilities Daily • Record receipts, payments, and expenses. • Verify student fee collections. • Update bank and cash transaction records. • Check invoices and supporting documents. • Report discrepancies to the reporting manager. Weekly • Prepare outstanding fee and payment reports. • Follow up on unaccounted collections and pending deposits. • Review branch and franchise transactions. • Update vendor balances and pending documentation. Monthly • Complete bank and ledger reconciliations. • Prepare centre-wise financial statements. • Reconcile franchise revenue-sharing payments. • Prepare expense summaries and MIS reports. • Compile records required for statutory compliance. • Submit monthly accounts to the reporting manager for review. G. Important Internal Controls 1. No unauthorised payments: Payments must be supported by documents and approved by the authorised person. 2. No unrecorded collections: All student fee collections must be entered into the accounting system. 3. Timely cash deposits: Cash received must be deposited within the institution's prescribed timeline. 4. Independent reconciliation: Differences between student records, centre reports, bank credits, and accounting records must be investigated. 5. Document confidentiality: Student financial records, employee salary details, vendor information, and banking data must be protected. 6. Proper audit trail: Entries, corrections, refunds, and adjustments must have supporting documentation and appropriate approvals. H. Core Expectations • Accuracy: Maintain correct accounting entries, fee records, and payment calculations. • Reconciliation: Reconcile bank accounts, student fees, and centre-wise collections on time. • Compliance: Prepare assigned tax and statutory records accurately. • Reporting: Submit monthly financial reports to management within prescribed timelines. • Control: Maintain proper documentation, ensure timely cash deposits, and prevent or promptly report accounting discrepancies.