Executive Assistant / Operations Coordinator

About the RoleWe are looking for a highly organized, proactive, and reliable Executive Assistant / Operations Coordinator to support the CEO in managing daily operations and ensuring smooth communication across all teams. This person will act as the CEO’s right hand—coordinating tasks, tracking progress, following up with team members, and ensuring everything runs efficiently.The ideal candidate is someone who can take ownership, manage people and processes, and keep the CEO updated on priorities, deadlines, and issues.Key ResponsibilitiesCEO SupportAct as the primary point of coordination between the CEO and internal teams.Manage the CEO’s schedule, meetings, and task priorities.Prepare daily/weekly reports summarizing progress, blockers, and upcoming activities.Follow up on assigned tasks with team members and ensure timely completion.Team & Operations ManagementCoordinate across departments (marketing, tech, sales, operations, support) to ensure alignment.Track team members' workloads, project statuses, and deadlines.Ensure all teams follow SOPs, workflows, and reporting structures.Maintain an organized overview of ongoing projects, tasks, and deliverables.Communication & DocumentationDraft internal communication, meeting notes, action items, and reminders.Handle basic administrative work (emails, follow-ups, documentation).Maintain dashboards or trackers to monitor progress across departments.Process ImprovementIdentify bottlenecks and propose improvements to streamline operations.Help standardize reporting, workflows, and cross-team collaboration.ConfidentialityHandle all sensitive information with the highest level of discretion.Requirements2–5 years experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role.Strong organizational and multitasking skills.Excellent communication skills (written and verbal).Ability to manage people diplomatically while ensuring accountability.Tech-savvy: familiar with tools like Notion, Google Workspace, Slack, CRM systems, etc.Strong attention to detail with the ability to anticipate needs.Ability to work independently with minimal supervision.Preferred QualificationsExperience in a startup or fast-paced environment.Ability to create or optimize internal processes.Good analytical/reporting skills.