Administration - Internship

About the internship:ESSI is a security systems integrator working with government, defence, and critical-infrastructure clients. A lot of our work depends on paper being in the right place on time: a signed letter, an attested certificate, a renewal filed before it lapses, a meeting that actually happens with the right people and documents. This role keeps that machinery running. You will work closely with the CEO's office, the bid team, HR and accounts, and be the person who knows where everything is, what is due next, and who needs chasing.

Work is in the office at Mercantile House, KG Marg, New Delhi, Monday to Saturday, 10:00 AM to 6:30 PM, with occasional visits to government offices in Delhi NCR. The internship converts to a full-time role after six months at Rs 3.6 to 4 lakh a year.

Selected intern's day-to-day responsibilities include:

1. Manage the CEO's calendar: meetings, vendor calls, and interviews; send invitations and reminders, take notes, track action items, and follow up.

2. Draft, format and send letters and emails on company letterhead; keep the inward and outward correspondence register.

3. Maintain the company document library: registrations, certifications, CA certificates, work orders and authorisations - what we hold, where it is and what expires when, with renewals started 30 days ahead.

4. Assemble document sets for tenders with the bid team: copies, attestation, notarisation, signatures and couriers, on a schedule worked back from the closing time.

5. HR administration: onboarding paperwork, personnel files, attendance and leave records, interview scheduling and intern coordination.

6. Liaise with government offices and statutory bodies for registrations, renewals and filings, including visits in person.

7. Keep inventory records: inward and outward movement, project allocation, and periodic physical checks against the register.

8. Coordinate purchases: requests for quotation, comparison tables, purchase orders, delivery follow-up, and payment status with accounts.

9. Handle office logistics: travel bookings, visitor arrangements, supplies, and service contracts.

10. Tell leadership early when something is at risk.Who can apply:Only those candidates can apply who:are available for full time (in-office) internshipcan start the internship between 16th Oct'26 and 20th Nov'26are available for duration of 6 monthshave relevant skills and interests* Women wanting to start/restart their career can also apply.* Freshers looking for jobs may also applyStipend:INR₹ 20,000 - 22,000 /monthDeadline:[hidden]:59:59Other perks:Certificate, Letter of recommendation, Job offerSkills required:MS-Office, MS-Word, Time Management, MS-Excel, English Proficiency (Spoken), English Proficiency (Written) and Effective CommunicationOther Requirements:1. Final-year students and recent graduates of any discipline. B.Com, BBA, BA and similar backgrounds are welcome; we care far more about how you organise work and communicate than about your degree.2. This role handles confidential personnel records, vendor quotations and company documents. Complete personal integrity is not a formality for us.3. Strong written and spoken English: you will draft letters and emails that go out under the company's name.4. This is a six-day week (Monday to Saturday, 10:00 AM to 6:30 PM), in office at KG Marg, New Delhi, with some visits to government offices. Please apply only if that works for you.5. On AI: you may use AI tools to help with your answers; say so if you do. We read for whether the judgement is yours.About Company:ESSI is a market leader in the security systems integration domain. We pride ourselves on our innovation and our commitment to integrity. Since 2003, we have implemented bespoke projects pan-India, securing government institutions, nuclear power stations, research centers, military premises, embassies, airports, banks, and public spaces. ESSI supports experiential learning by encouraging student participation and promoting professional development through unique learning opportunities.Additional information:Job offer: On successful conversion to a permanent employee, the candidate can expect a salary of ₹ 360000 to 400000/year

Responsibilities

ESSI is a security systems integrator working with government, defence, and critical-infrastructure clients. A lot of our work depends on paper being in the right place on time: a signed letter, an attested certificate, a renewal filed before it lapses, a meeting that actually happens with the right people and documents. This role keeps that machinery running. You will work closely with the CEO's office, the bid team, HR and accounts, and be the person who knows where everything is, what is due next, and who needs chasing.

Work is in the office at Mercantile House, KG Marg, New Delhi, Monday to Saturday, 10:00 AM to 6:30 PM, with occasional visits to government offices in Delhi NCR. The internship converts to a full-time role after six months at Rs 3.6 to 4 lakh a year.

Selected intern's day-to-day responsibilities include:

1. Manage the CEO's calendar: meetings, vendor calls, and interviews; send invitations and reminders, take notes, track action items, and follow up.

2. Draft, format and send letters and emails on company letterhead; keep the inward and outward correspondence register.

3. Maintain the company document library: registrations, certifications, CA certificates, work orders and authorisations - what we hold, where it is and what expires when, with renewals started 30 days ahead.

4. Assemble document sets for tenders with the bid team: copies, attestation, notarisation, signatures and couriers, on a schedule worked back from the closing time.

5. HR administration: onboarding paperwork, personnel files, attendance and leave records, interview scheduling and intern coordination.

6. Liaise with government offices and statutory bodies for registrations, renewals and filings, including visits in person.

7. Keep inventory records: inward and outward movement, project allocation, and periodic physical checks against the register.

8. Coordinate purchases: requests for quotation, comparison tables, purchase orders, delivery follow-up, and payment status with accounts.

9. Handle office logistics: travel bookings, visitor arrangements, supplies, and service contracts.

10. Tell leadership early when something is at risk.