Admin & Operations Executive

Admin & Operations Executive

Posted by SwitchON Foundation

Kolkata

Posted: imported by Jeevika

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Kolkata( Bhawanipore )Posted: 1 week agoOpenings: 1Applicants: 100+Admin & Operations ExecutiveSwitchON Foundation3.526 ReviewsJob description Designation: Admin & Operations Executive Organization: SwitchON Foundation Location: Kolkata, West Bengal Work Experience: 3 - 4 years of relevant experience in Administration, Operations, Procurement, Vendor Management, or related functions Compensation: Up to 30,000 per month (Take-home) Language Proficiency: English, Bengali & Hindi; good communication skills required Position Summary- SwitchON Foundation is looking for a sharp, proactive, and adaptable Admin & Operations Executive to own the day-to-day operational backbone of the organization. This is a core Administration & Operations role responsible for office administration, vendor coordination, procurement, event and meeting management, facilities, travel and logistics, asset management, and coordination of basic IT requirements. The role also provides light administrative support to the HR team (onboarding coordination, attendance follow-up, documentation) but does not own HR strategy or processes — those are managed by a dedicated HR department. The ideal candidate is quick to adapt, confident, bold, and solution-oriented, and thrives in a fast-paced environment with the autonomy to independently handle operational issues, coordinate across multiple stakeholders, and make timely decisions. Key Responsibilities Administrative Management - Independently manage day-to-day administrative and operational activities with minimal supervision. - Manage office functioning, including facilities, equipment, supplies, utilities, and other administrative requirements. - Coordinate with internal teams to understand and fulfil administrative and operational requirements. - Monitor administrative expenditures and ensure optimum utilization of organizational resources. - Ensure timely resolution of maintenance, facility, housekeeping, and security requirements. - Support office infrastructure, renovation, repair, and maintenance activities as required. IT Coordination & Troubleshooting - Coordinate with IT vendors/service providers for resolution of hardware, software, network, printer, scanner, and other IT-related issues. - Act as the coordination point between employees, internal teams, and external IT vendors for troubleshooting. - Maintain basic records of IT assets, repairs, service requests, and vendor interactions. - Support basic IT hardware operations, including laptops, printers, scanners, biometric devices, and other office equipment. - Basic knowledge of laptop setup, biometric setup, and installation/configuration of office equipment will be an added advantage. Procurement & Inventory Management - Coordinate procurement of office supplies, equipment, stationery, and other administrative requirements. - Collect quotations, coordinate with vendors, and ensure timely procurement and delivery. - Maintain documentation related to procurement and vendor transactions. - Monitor office inventory and oversee stock receipt, storage, distribution, and tracking. - Maintain accurate records of assets, inventory, and other office materials. Event & Meeting Coordination - Plan and coordinate organizational events, workshops, meetings, conferences, and employee engagement activities. - Coordinate with vendors, venues, caterers, and logistics partners. - Manage logistical arrangements including venue, seating, equipment, refreshments, and transportation. Travel & Logistics Coordination - Coordinate official travel, accommodation, and transportation for employees and visitors. - Liaise with travel and accommodation vendors for timely, cost-effective arrangements. - Maintain relevant travel and logistics records. Recordkeeping & Documentation - Maintain organized records related to administration, procurement, vendors, inventory, assets, events, and facilities. - Maintain proper records of quotations, purchase documents, vendor agreements, invoices, and service records. - Ensure adherence to organizational policies and documentation requirements. Additional HR Support (light touch, coordinated with the HR department) - Support employee onboarding and joining formalities on the administrative side. - Support attendance and biometric-related coordination and follow-up. - Assist HR in organizing employee engagement activities as needed. Qualifications, Experience & Skills Education - Bachelor's degree in any discipline. - Candidates with a background in Business Administration, Operations, or Facilities Management will be preferred. Experience - 3-4 years of relevant experience in administration, operations, procurement, vendor management, or facility management. - Prior experience in IT vendor coordination or event coordination will be an advantage. - No prior HR experience required. Key Skills - Strong administrative and organizational skills. - Proactive and solution-oriented approach to work. - Confident and bold in dealing with vendors, employees, and service providers. - Ability to work independently and take ownership. - Strong problem-solving and decision-making abilities. - Basic understanding of IT hardware and troubleshooting coordination. - Proficiency in MS Office, Google Workspace, and other digital management tools. - Basic knowledge of HR processes is a plus, not a requirement. Reporting Structure Reports To: AGM – Critical Functions Travel Requirements Occasional travel may be required for events, vendor coordination, or other operational needs. Role: Office Admin,Industry Type: NGO / Social Services / Industry Associations,Department: Administration & Facilities,Employment Type: Full Time, PermanentRole Category: AdministrationEducationUG: Any Graduateread moreKey SkillsSkills highlighted with ‘‘ are preferred keyskillsadminPetty Cash ManagementEvent ManagementIT AdministrationIT HardwareOffice CoordinationHousekeeping ManagementTransport ManagementFacility ManagementLogisticsAbout the companySwitchON Foundation Agriculture / Forestry / FishingCorporateFollow3.6k followers OverviewWe are a leading organisation established in 2008 is committed to Climate Action by promoting Sustainable Agriculture, Clean Energy, Clean Air Advocacy and Sustainable Cities. Our dedicated team of 175+ members operate across 10 states of India.Company InfoLink:SwitchON Foundation websiteBeware of imposters! Naukri.com does not promise a job or an interview in exchange of money. Fraudsters may ask you to pay in the pretext of registration fee, Refundable Fee…Read moreSwitchON Foundation rolesyou might be interested inIT & Office Support Executive1-4 YrsKolkata(Bhawanipore)Posted 4 Days AgoAwards & Recognitions2024Indian Social Impact Awards 2024 – Brand Honchos2024ICC Social Impact Awards 20242023MSME of the Year 2023-24 – Sustainability2020The Analyst Impact Fund 2020 – Goldman Sachs2017Pacesetter Award 2017 – MNRE & US Embassy2017Best Case Award 2017 – EFMD2015SEED Award 2015 – UNDP & UNEPReviewsView all26 employee reviews5.0rated by AGM in KolkataGreat environment for work, less gossip culture, bonding with team members, chance to grow, Skill developmentRead full reviewPowered bySalary insightsCompare SwitchON Foundation salary with similar companies.Compare salaryPowered byBenefits & PerksView all2 employees reported these benefitsHealth & Wellness SupportPerformance BonusTransport / Travel SupportLearning & Development SupportPowered by

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