HR & Admin Executive Management Support

The person will be responsible for managing basic HR operations, payroll coordination, employee records, calendars, documentation, internal communication, and general administration.

The person will also act as an important bridge between the Project Manager, employees, and management , ensuring that information, instructions, follow-ups, and documentation move smoothly.

In addition, the person will provide personal and professional administrative assistance to the Proprietor/Management .

Since Triad Engineers is an MSME with approximately 3035 employees , this position does not involve a large volume of routine administrative work. Therefore, we are looking for someone who is versatile and willing to take responsibility across multiple areas .

Key Responsibilities

1. HR & Payroll

Maintain employee records, joining documentation, attendance, leave, and related HR documentation.

Coordinate and process monthly payroll .

Maintain salary, attendance, leave, and employee-related records accurately.

Coordinate with Accounts regarding salary processing and employee payments.

Maintain employee files and ensure all documentation is up to date.

Coordinate employee joining and exit formalities.

Support recruitment activities including job postings, candidate coordination, interview scheduling, and follow-ups.

Address routine employee queries and coordinate with management wherever required.

Maintain confidentiality of employee and company information.

2. Management & Project Coordination

Act as a communication bridge between Management and the Project Manager .

Follow up on tasks, information, reports, and requirements between management and various teams.

Maintain a clear record of important pending matters and follow-ups.

Coordinate meetings and maintain the management calendar.

Schedule appointments, meetings, calls, and important events.

Prepare meeting notes, action points, and follow up on pending items.

Ensure important information reaches the right person at the right time.

3. Executive / Personal Assistant to Proprietor

Provide day-to-day administrative assistance to the Proprietor.

Manage calendar, appointments, meetings, reminders, and schedules.

Prepare and organise documents, reports, correspondence, and presentations when required.

Handle routine communication and follow-ups on behalf of the Proprietor.

Maintain confidentiality regarding business, financial, employee, customer, and vendor information.

Coordinate with internal employees, customers, suppliers, and other external parties as required by management.

Assist in preparing information and reports required for management decision-making.

4. Documentation & Office Administration

Ensure company documentation is properly maintained, organised, and easily retrievable.

Maintain digital and physical records of important documents.

Establish proper filing and document-control practices.

Maintain statutory, employee, vendor, customer, and other administrative records as applicable.

Coordinate office-related requirements and general administration.

Ensure important documents, certificates, agreements, and records are properly tracked and renewed when required.

5. Tally & Excel

Working knowledge of Tally for basic accounting/admin-related activities and coordination with Accounts.

Maintain HR and administrative trackers using MS Excel .

Prepare salary, attendance, leave, employee, and other management reports.

Maintain simple MIS reports and data trackers.

Use Excel for sorting, filtering, formulas, data management, and reporting.

Role: Human Resources - Other,

Industry Type: Industrial Equipment / Machinery (Machine Tools),

Department: Human Resources,

Employment Type: Full Time, Permanent

Role Category: Human Resources - Other