HR and Administration Executive

Hi,

We are hiring for one of our client

Our client is a manufacturer and supplier of industrial safety products, emergency rescue equipment, first-aid kits, spill kits, snake rescue products, life jackets, protective garments, and other safety solutions.

HR and Administration executive

Responsibilities

Attendance & Employee Records

Monitor and maintain daily employee attendance through the Biometric Attendance System.

Verify attendance, late arrivals, early departures, absenteeism and attendance irregularities.

Maintain accurate and updated employee records, attendance registers and HR documentation.

Follow up with employees and reporting authorities regarding attendance-related issues.

2. Payroll & Salary Administration

Calculate monthly salaries of all employees accurately and within the defined timelines.

Verify attendance, leaves, deductions, overtime, incentives, bonuses and other salary adjustments before payroll processing.

Coordinate with Accounts for timely and accurate salary processing.

Maintain confidentiality of salary and employee-related information.

3. Performance Management

Prepare employee progress reports and performance evaluation reports periodically.

Collect performance inputs from reporting managers and evaluate employee performance against assigned responsibilities.

Monitor employee productivity, discipline, punctuality and work performance.

Highlight areas requiring improvement and coordinate with management for corrective action.

4. Recruitment & Selection

Review and shortlist candidates based on resumes, applications, qualifications and job requirements.

Conduct preliminary and/or final interviews as assigned.

Coordinate interview schedules with management and respective department heads.

Complete background and reference verification wherever required.

Prepare and issue Offer Letters and Appointment Letters to selected candidates.

5. HR Policies, Rules & Compliance

Communicate and explain organizational rules, policies, by-laws, procedures and code of conduct to employees.

Ensure employees are aware of and follow company policies.

Maintain updated HR policies and employee guidelines as directed by management.

Report incidents, violations, misconduct or activities that may adversely affect the organization.

Ensure proper documentation of disciplinary matters and employee-related incidents.

6. Travel & Logistics Coordination

Prepare travel plans for Sales, Marketing and other employees as required.

Arrange railway/air tickets, hotel bookings and local travel according to employee hierarchy and company policy.

Coordinate travel schedules and ensure timely communication of travel arrangements.

Maintain records of travel expenses and supporting documents.

7. Reports & Documentation

Prepare and maintain formats for DSR, attendance reports, performance reports and other management reports.

Follow up with relevant employees for timely submission of DSRs and other required reports.

Review submitted reports for completeness and accuracy.

Escalate delays or non-compliance to the concerned reporting authority.

8. Employee Expenses & Claims

Verify employee vouchers, bills, expense statements and other reimbursement claims.

Check claims against company policies and approved limits.

Approve or recommend claims as per the defined authorization process.

Coordinate with Accounts for processing of approved employee claims.

9. Incentives & Bonus

Calculate employee incentives, performance-linked payments and bonuses based on approved criteria.

Verify achievement data with concerned departments before final calculation.

Prepare incentive/bonus statements for management approval.

Maintain proper records of incentive and bonus calculations.

10. Uniform & Employee Facilities

Coordinate with approved vendors for employee uniforms.

Collect employee measurements, coordinate requirements and monitor order status.

Ensure timely distribution of uniforms and maintain appropriate records.

Coordinate with vendors for quality, alterations and replacement requirements.

11. Online Sales Platforms & E-Commerce Management

Manage and coordinate orders received through, IndustryBuying, Amazon, Flipkart, company website and other online sales platforms.

Maintain accurate records of online orders, invoices, dispatches, returns, refunds and payments.

Track order status from order confirmation to dispatch and final delivery.

Coordinate with Dispatch, Accounts and other concerned departments for timely order processing.

Monitor and follow up on online platform payments, pending payments, settlements, deductions, commissions and refunds.

Reconcile online platform settlements with sales records, invoices and bank receipts.

Maintain platform-wise sales and payment tracking reports.

Identify and report discrepancies in orders, payments, deductions, returns or settlements to management/Accounts.

Maintain proper records of customer communications and online transaction-related documents.

Ensure timely updating of product information, pricing, stock availability and other required details on online platforms.

Prepare periodic online sales, order and payment status reports for management review.

12. Employee Engagement & Welfare

Maintain updated lists of employee birthdays and work anniversaries.

Coordinate birthday, anniversary and other employee recognition activities.

Plan and coordinate employee engagement activities, events, celebrations, picnics and outings as approved by management.

Support initiatives that improve employee engagement, teamwork and workplace culture.

Communicate important company announcements, policies, notices and new developments to employees.

Ensure important HR communications are properly documented and circulated to the concerned employees.

13. Grievance & Dispute Management

Receive and document employee grievances and workplace concerns.

Investigate routine employee complaints and coordinate with concerned departments/management.

Assist management in resolving employee disputes professionally and fairly.

Maintain confidentiality of sensitive employee matters.

Interested candidates can share their profiles at [hidden]

Role: HR Operations - Other,

Industry Type: Miscellaneous,

Department: Human Resources,

Employment Type: Full Time, Permanent

Role Category: HR Operations