HR Admin

HR Administrator

Job Description

Position Overview

The HR Administrator supports day-to-day HR operations within a UK-based property management firm. Key responsibilities include managing employee records, assisting with recruitment, supporting payroll processes, and ensuring HR compliance. The role requires maintaining accurate, confidential records and facilitating clear communication between management, staff, and external parties. Strong written and verbal English skills, attention to detail, and the ability to multitask across diverse office environments are essential. The ideal candidate should have at least 1 year of HR administration experience and a good understanding of HR processes and employee lifecycle management.

Key Responsibilities

HR Administration: Maintain accurate and confidential employee records, contracts, and HR databases. Draft employment letters, contracts, probation documents, and other HR-related correspondence. Monitor attendance, leave, probation periods, and contract renewals.

Recruitment & Onboarding: Assist with job postings, candidate screening, interview scheduling, and onboarding activities. Coordinate candidate communication, collect joining documentation, and provide recruitment updates to managers.

Payroll & Benefits: Verify attendance, timesheets, and leave records for payroll processing. Liaise with finance teams and payroll vendors to ensure payroll accuracy. Support employee benefits administration and respond to payroll-related queries.

Compliance: Ensure adherence to HR policies, employment law, and company procedures. Support audits, maintain compliance records, and escalate concerns as needed. Maintain employee documentation in line with legal and organisational requirements.

Employee Relations: Serve as the first point of contact for routine HR queries. Support employee engagement initiatives, training coordination, performance review documentation, and disciplinary or grievance record management.

Reporting: Prepare HR reports, maintain recruitment, attendance, probation, and employee trackers, and provide ad-hoc administrative support to the HR team and management.

Required Skills & Competencies

1 year of experience in HR Administration, HR Operations, or a similar role

Strong organisational, communication, and administrative skills

Proficiency in Microsoft Office

Basic understanding of HR policies, recruitment processes, payroll support, and employment practices

Professionalism and discretion when handling confidential employee information

Effective time management and adaptability

Strong attention to detail and accuracy

Qualifications & Experience

Bachelors degree in HR, Business Administration, or a related field preferred

Minimum 1 year of HR or office administration experience

HR coursework or certification advantageous

Experience in property management, facilities management, real estate, or related sectors beneficial

Familiarity with HR systems and recruitment platforms preferred

Key Performance Indicators (KPIs)

Accuracy of employee records and HR documentation

Timeliness of recruitment, onboarding, and probation processes

Precision in payroll data management

Compliance with HR policies and statutory requirements

Employee query resolution and satisfaction

Accuracy and timeliness of HR reports and trackers

Role: HR Operations - Other,

Industry Type: Real Estate (Co-working),

Department: Human Resources,

Employment Type: Full Time, Permanent

Role Category: HR Operations