Admin Executive

Admin ExecutiveLocation: A&D Plant, Mahindra world city Ajmer road , Bagrur areaIndustry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.Reporting To: DirectorCompany NameA&D International (Part of Art Asia)Company detailsDriven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets. Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture. At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging. Location - Mahindra world city, Ajmer roadMode of Working - Work from the officeDays of Working - 6 daysResponsibilitiesRole OverviewWe are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.Key ResponsibilitiesVendor ManagementIdentify, onboard, and manage vendors for office supplies, housekeeping, security, and facility servicesNegotiate contracts, pricing, and service-level agreements (SLAs)Track vendor performance and ensure adherence to agreed service standardsProcess vendor invoices, maintain records, and coordinate with finance for timely paymentsConduct periodic vendor evaluations and auditsAdministration & Office ManagementOversee daily administrative operations to ensure smooth office functioningManage procurement and inventory of office supplies and assetsMaintain administrative records, documentation, and compliance trackersSupport internal teams with logistical and administrative requirementsCoordinate travel, accommodation, and event arrangements as neededFacilities ManagementEnsure optimal functioning of office infrastructure, utilities, and equipmentCoordinate with internal teams and external service providers for repairs and maintenanceMonitor facility-related budgets and cost optimization initiativesEnsure workplace safety, compliance, and adherence to company policiesManage office space utilization and seating arrangementsHousekeeping & Workplace HygieneSupervise housekeeping staff and ensure cleanliness standards are consistently maintainedSchedule and monitor cleaning activities across office premisesEnsure hygiene compliance in common areas such as pantry, restrooms, and meeting roomsConduct routine inspections and maintain quality standardsInterview process - Virtual and Face-to-FaceSkills: Required Qualifications & SkillsBachelor’s degree in any discipline2–5 years of experience in administration, facilities, or vendor managementStrong vendor negotiation and stakeholder management skillsGood understanding of facility operations and office administration processesProficiency in MS Office (Excel, Word, Outlook)Strong organizational and multitasking abilitiesAttention to detail with a problem-solving mindsetWhy Join Us?Work with leading furniture export industryWork will consistently growing companyWork with Leaders of 25 years+ experienceAmazing work Life Culture with Growth opportunities