Billing Executive

Job Description – Junior Executive – BillingDesignation: Junior Executive – BillingDepartment: CommercialReporting To: Assistant / Senior Manager – CommercialDepartment Head: Senior Manager – Commercial & Accounts🔹 Role SummaryThe Junior Executive – Billing plays a supporting role in the Commercial Department by assisting in basic billing documentation, logsheet collation, cheque deposit coordination, and data upkeep.The role ensures foundational billing tasks are completed on time and supports the department in achieving overall monthly billing targets through accurate record maintenance.🎓 Education & Skill RequirementsGraduate (Commerce preferred)0–2 years of experience in basic accounts, billing, or administrative rolesFamiliarity with Excel, PDF editing, and scanningBasic knowledge of GST and billing terminologyGood documentation discipline and communication skills (English or Hindi)📌 Key Responsibilities🧾 Billing Support & DocumentationAssist in collecting data and logsheets from internal teamsHelp prepare basic RA / Proforma invoices as per standard formatPrint, scan, and file billing copies (soft & hard copy)Coordinate courier / handover of bills through office staff for submission📊 Logsheet & Record KeepingUpdate and maintain logsheet records in ExcelHelp prepare deduction templates for operators and breakdown casesAssist in preparing billing compliance folders and GRNs💰 Cheque Coordination & DepositCollect cheques from admin team or siteEnsure timely bank deposit or handover to accounts teamMaintain daily tracker for cheque pickup and deposit📈 Reporting & Follow-upSubmit daily task update in the group by EODReport pending work or delays to Executive / Sr. Executive – BillingKeep records audit-ready for HOD reviews📊 Key Performance Indicators (KPIs) & IncentivesKPI AreaAmountCriteriaBilling Target – Cumulative Incentive₹1,3330.05% above ₹2.65 Cr per month (or total annual target of ₹35 Cr billing).Notes:• Calculated on cumulative method (if monthly target is below, negative incentive applies).• Assuming ₹35 Cr FY billing, annual incentive ≈ ₹16,000.Monthly Incentive Range₹800 – ₹1,300Based on quality and quantity of projects closedImportant Notes:KPI report must be submitted to the reporting officer with CC to Mr. Ashenke and HR every month before the 3rd for review.All billing numbers will be considered from CRM only.Payment will be processed with next salary post email verification from reporting officer.Delayed submission of report may attract deductions and/or delays.🚀 Career Progression PathwayLevelTitleKey Criteria for ProgressionEntryJunior ExecutiveDiscipline, basic billing support, record keeping, escalationLevel 1ExecutiveAccurate billing, basic reconciliation, email communication, report ownershipLevel 2Senior ExecutiveOn-time billing, client visits, aging report management, daily follow-upsLevel 3Assistant ManagerIndependent billing & collection ownership, contract reading, documentation accuracyLevel 4ManagerTeam management, key client handling, reduction of pendencies, full regional accountability📌 Growth FactorsAreaIndicatorAccuracyNo format or data errors in daily workTimelinessTasks completed on schedule with timely escalationCommunicationClear daily updates, prompt senior responsesInitiativeProactive follow-ups and clarification when required📅 EvaluationsQuarterly evaluations will be conducted by the Department Head, with or without HR involvement as required.