Executive, Administration & Operations

About Us:

The best way to predict the future is to invent it. And the best way to invent the future is to get the best minds to work on an idea whose time has come.

Evam Labs ([hidden] is a Singapore headquartered holding company with offices in Bangalore and San Jose, building the next generation of high impact AI powered Enterprise Solutions. From Asia, for the World.

The first two companies being built by Evam Labs are:

Propheus ([hidden] is on a mission to build the most comprehensive knowledge representation of every place on the Planet. The company’s solutions are powering various use cases across industries such as Retail, CPG, Real Estate and Government.

Poiro ([hidden] is building the next generation of AI Agents for Marketers to bring Brands closer to their customers.

Our thesis is simple: How Enterprises leverage data to get insights and make decisions will get massively disrupted with AI creating a $1T+ opportunity. Evam Labs is at the forefront of this disruption.

Evam Labs was founded by ex-founders, academics and investors with over a decade of experience in building data & AI products and scaling companies from 0 to IPO. The founders are IIT/IIM/CMU alumni and have cumulatively raised over $500M+, invested in 30+ startups and hold 20+ patents. The rest of the Evam team comprises alumni of IITs, IIMs, CMU, IISc, NUS with rich experience across multiple industries.

*Role Overview - Executive, Administration & Operations *

Evam Labs is seeking a highly organized and proactive Executive - Admin & Ops to provide dedicated support to our Co-founders while managing key administrative and operational functions. The ideal candidate will excel at calendar management, communication, coordination, travel logistics, office administration.

This is a full-time onsite role at our office located in Bengaluru.

Responsibilities

Calendar management, meeting scheduling, and coordination of appointments.

Travel planning and logistics, including bookings, visa, accommodation, and itineraries.

Planning and organising corporate events, team activities, meetings, and offsites.

Managing day-to-day administrative tasks, documentation, record-keeping, and vendor coordination.

Coordinating recruitment activities, interview scheduling, candidate communication, and recruitment trackers.

Liaising with internal teams and external stakeholders to ensure smooth coordination.

Tracking action items, following up on pending tasks, and ensuring timely execution.

Supporting day-to-day business operations and process improvements.

What we look for in Candidates

Bachelor’s degree in Business Administration, Management, or a related field.

0.6 to 2 years of experience as an Executive Assistant, Administrative Coordinator, Office Manager, or in a similar administrative/support role.

Exceptional organizational and time management skills; ability to manage multiple tasks and priorities efficiently.

Strong attention to detail and accuracy in all aspects of work.

Excellent verbal and written communication skills; ability to interact professionally with all levels of the organization and external partners.

Ability to maintain discretion and confidentiality with sensitive information.

Proactive problem-solving skills and a strong sense of ownership.

Ability to work independently and collaboratively in a fast-paced environment.

Strong interpersonal skills; comfortable coordinating across teams and managing stakeholder relationships.

Adaptability and flexibility to handle changing priorities and new challenges

Why Join Us?

Competitive salary and benefits

Be in an early stage company - grow with the company and shape our trajectory, in turn creating inorganic growth opportunities for yourself

Be in the right field at the right time - opportunity to grow and advance your career in the burgeoning field of AI

Be part of a fast-paced, ambitious research organization that is pushing the boundaries of AI across industries